Patient Service Representative - CFP PHYSICIANS GROUP, P.L.

Job Title: Patient Service Representative

Job Summary:
The patient service representative is responsible for delivering exceptional customer service and providing administrative support to patients and healthcare professionals. This role plays a vital role in ensuring a positive patient experience by efficiently handling inquiries, scheduling appointments, processing paperwork, and addressing concerns or issues in a timely and professional manner.

Key Responsibilities:
- Greet and check-in patients, ensuring accurate and complete demographic information is collected
- Answer phone calls, emails, and online inquiries promptly and professionally, addressing patient queries and providing information
- Schedule and confirm appointments, ensuring appropriate resources and facilities are available
- Register new patients, verify insurance coverage, and collect necessary documents or payments
- Efficiently manage patient records and maintain confidentiality by adhering to privacy regulations
- Collaborate with healthcare professionals and departments to coordinate and communicate patient needs, updates, and test results
- Resolve patient concerns or complaints effectively and escalate complex issues to supervisors or management as required
- Ensure accurate and timely billing and processing of payments, collaborating with billing and finance teams as necessary
- Stay updated on and adhere to medical policies, procedures, insurance regulations, and compliance standards
- Assist in maintaining a clean and organized front desk area, including stocking necessary supplies and creating a welcoming environment for patients

Qualifications and Skills:
- High school diploma or equivalent; additional education or certification in healthcare administration is a plus
- Proven experience in a customer service or administrative role, preferably in a healthcare setting
- Excellent communication and interpersonal skills, with the ability to provide compassionate and empathetic care to patients
- Strong organizational skills and attention to detail, ensuring accuracy in processing paperwork and maintaining records
- Proficient in using computer systems, electronic medical records, and various software applications
- Ability to handle sensitive and confidential information with the utmost discretion and professionalism
- Familiarity with medical terminology, insurance billing procedures, and HIPAA regulations is advantageous
- Outstanding problem-solving skills, with the ability to calmly and effectively handle difficult or challenging situations
- Reliable and punctual with exceptional multitasking abilities, adapting to changes and maintaining composure in a fast-paced environment
- Willingness to learn and adapt to new technologies, procedures, and industry developments

Working Conditions:
The patient service representative typically works in a well-lit and comfortable office environment. This position involves frequent interaction with patients, healthcare professionals, and other staff members. The schedule may include evenings, weekends, or holidays, depending on the healthcare facility's operational hours.

Note: This job description provides a general understanding of the responsibilities and qualifications required for the role of a patient service representative. It is not an exhaustive list and may be subject to change or modification based on organizational needs and the evolution of the healthcare industry.