Patent Prosecution Secretary at Sparks Group

Sparks Group has partnered with a law firm in Washington, DC.  Together we are recruiting for a Patent Prosecution Secretary.  The successful candidate will provide high-level administrative and paralegal support to patent attorneys. Ensures the efficient and timely processing of legal documents, maintains client relationships, and contributes to the overall success of the legal team.

• Patent Application Support:
• Monitor filing deadlines for US and foreign patent applications.
• Assist with the preparation and filing of patent applications and related documents with the USPTO.
• Assist with the preparation and filing of Post Grant proceedings (e.g., IPR, PGR).
• Assist with the preparation of PCT applications and correspondence to foreign associates.
• Document Management:
• Create, maintain, and organize electronic and paper files.
• Prepare and file litigation papers and appeals.
• Maintain client files, including preferences and contacts.
• Administrative Support:
• Draft, type, and proofread legal documents.
• Handle incoming and outgoing mail, faxes, and deliveries.
• Manage attorney calendars and schedules.
• Open new files and maintain file records.
• Proofread billing sheets and process timesheets.
• Client Relations:
• Greet clients and visitors.
• Maintain positive working relationships with clients.
• Observe confidentiality of attorney-client relationships.
• Other:
• Assist with training new staff.
• Perform other related duties as requested.

• High school diploma or equivalent.
• Minimum five years of experience in a law office setting.
• Significant legal knowledge of civil and patent procedure.
• Strong writing, proofreading, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal databases.
• Skilled in Electronic Filing at the USPTO and federal courts.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Strong attention to detail and organizational skills.

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This job is Hybrid Remote.

Pay Range: Salary $80,000.00 to $100,000.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.