PAS Specialist - Oregon Health & Science University

Department Overview:

Medical receptionist position at Richmond includes; scheduling appointments, checking patients in and out for appointments, verifying demographics and insurance, answering phone calls, collecting payments, paperwork, assisting with a back-up duty (cross trained to help cover referrals, billing, eligibility, medical records, etc.), attending meetings, ensure that the environment is clean and performing other duties as assigned.

 

 

Function/Duties of Position:

Checking patients in/out:

Checks patients in by:

• Greeting patient and family/visitors
• Verifying demographic information
• Verifying insurance and guarantor information 
• Verifying that EPIC and EPIC patient information match
• Verifies and assists with forms that need to be completed; financial and medical Screening patients (bed bugs, etc.)
• Checking-in using EPIC
• Notifies/Asks if patient can be seen if they are late for their appointment
• Asking for and collecting money (co-payments, pre-payments, patient payments on account) Balances money.
• Handing out forms that need to be completed (health history form, release of information, etc)
• Keeps patients informed on delays (reactive and proactive)

Checks patients out by:

• Greeting patients
• Checking out using EPIC
• Prints after visit summary (if not already done by care team) Schedules return appointments 
• Accurately schedule appointments in EPIC for established and new patients.
• Appointment types include: follow-up, complete physical exams, well child checks, procedures, prenatal, new patients, etc. 
• Accurately notes why the patient is coming in for a visit.
• Schedules interpreters when needed
• Gives appointment card reminder Thank patient for using Richmond and ask them to complete any surveys they receive. Reschedules appointments when the provider will not be in clinic (same day or in advance)

Cleaning/safety:

• Maintain a clean and orderly work space 
• Clean the lobby and restrooms as needed when housekeeping is not in Notify the lead/manager when equipment is not functioning properly (take out of service)
• Notify lead/manager of safety concerns or biohazard issues

Required Qualifications:

• Six months of work experience in a medical office setting, including high volume direct patient contact OR
• One year of work experience in a high volume direct public contact position 
• Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. 

Knowledge and Skills Required:

• Basic computer keyboarding skills including typing of 30 - 45 wpm.
• Excellent verbal and written communication skills (over the phone, e-mail and in person)
• Accurate message taking
• Strong customer service skills
• Ability to work as part of a team
• Ability to work independently
• Ability to meet deadlines
• Ability to multitask
• type 30-45 wpm
• EPIC
• MS office (excel and word)
• Excellent organizational skills

Preferred Qualifications:

• Associates or Bachelor’s degree in business or other health care related field.
• Previous family practice experience Previous experience working in a low-income clinic (Federally qualified health center or rural health center)
• Previous experience with culturally diverse patients
• Bi-lingual: Russian or Spanish or Vietnamese
• medical terminology

Additional Details:

Available hours: Monday – Friday 730 am to 830 pm and Saturdays 830-500pm Sundays 0730a-800pm

 

Benefits:

• Two raises per year – One at anniversary date and one across the board annual increase
  
• Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
  
• Two separate above market pension plans to choose from
  
• Vacation- up to 200 hours per year depending on length of service
  
• Sick Leave- up to 96 hours per year
  
• 8 paid holidays per year
  
• Substantial Tri-met and C-Tran discounts
  
• Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)
  

All are welcome:Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.