Parttime Receptionist - Accounting Career Consultants, ACC Legal & HR Career Consultants

Why is This a Great Opportunity?

This part-time receptionist role provides an excellent entry-level opportunity to work in a dynamic and professional environment. You will play a crucial role as the first point of contact for the organization, ensuring smooth day-to-day operations and contributing to essential administrative functions. The position offers the chance to develop valuable office, communication, and organizational skills while maintaining a flexible schedule. If you are looking for a supportive workplace where you can grow and refine your professional abilities, this is the role for you.

Job Description:

The Part-Time Receptionist will be responsible for providing reception and administrative support to the Executive Department and the organization. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Reception and Guest Services:

o Answer and direct phone calls, demonstrating professional phone etiquette.

o Take and deliver messages promptly, prioritizing high-priority calls as needed.

o Greet and assist visitors, determining the purpose of their visit and notifying appropriate personnel.

o Monitor visitor access and maintain accurate documentation of guest activities, including parking validation.

• Administrative Support:

o Draft letters, memos, and other documents as directed.

o Scan, file, and organize documents.

o Manage room reservations for meetings and events.

o Handle incoming and outgoing mail, ensuring timely processing of time-sensitive documents.

o Monitor and route faxes, maintain reception materials and supplies, and perform opening and closing office procedures.

• Additional Duties:

o Serve as backup for other administrative support staff when necessary.

Qualifications:

Education and Experience:

• High school diploma or equivalent required, with supplemental coursework in computer/word processing, business, English, or mathematics preferred.

• Minimum of 2 years of relevant work experience, or 1 year of experience with 1 year of college-level coursework in a related field.

Skills and Attributes:

• Familiarity with general office procedures and equipment (e.g., copiers, printers).

• Proficiency in Microsoft Office applications, including Word and Excel, as well as email and calendar tools.

• Ability to type at least 50 WPM.

• Strong organizational and time management skills with attention to detail.

• Adaptability to handle multiple projects in a fast-paced, deadline-driven environment.

• Effective and tactful communication skills, both written and verbal, with diverse clients and stakeholders.

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