Part-Time Recruiting Assistant (Temporary) - Vital Voices Global Partnership

Organization Description  

Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world's greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are "venture catalysts," identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 24 years, we have directly invested in more than 20,000 change-makers across 184 countries, who in turn have improved the lives of millions of people in their communities and countries.  

Today, Vital Voices has a staff of nearly 100 headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women's Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world's greatest challenges. 

Mission 

Vital Voices invests in women leaders taking on the world's greatest challenges and accelerates collective action towards an equitable and sustainable world.  

Organizational Goals 2030

1. Scale our proven investment model from 20,000 to 50,000 women leaders - who together will positively impact the lives of one billion people.
2. Make a measurable impact on 1-2 of the greatest challenges as defined by the Vital Voices Global Network - proving the power of collective action.  

Summary 

The Temporary Recruiting Assistant will work directly under the supervision and guidance of the Talent Acquisition Specialist. This position will be responsible for assisting with the overall recruitment process, including posting positions to our Careers page, screening applications, and coordinating hiring manager and panel interviews. We are looking for a candidate with excellent attention to detail, communication skills, and prior experience in HR, recruitment, or administrative functions. This role is part-time (20-30 hours/week) and will run through October 2024. We are not accepting remote candidates at this time.  

Additional responsibilities include: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

Recruitment Support: 

• Draft approval documents for new positions and collect e-signatures from organizational leaders  
• Proofread and edit job descriptions drafted by the Talent Acquisition Specialist and Hiring Managers 
• Create job requisitions in our ATS (Greenhouse), assign hiring manager roles and post to various job platforms including LinkedIn and Idealist  
• Screen initial applications in collaboration with the Talent Acquisition Specialist  
• Proactively reach out to candidates for assistant and coordinator level positions to create an active pipeline of engaged candidates  

Interview Coordination:  

• Work closely with hiring managers to gather feedback and schedule video interviews
• Communicate directly with candidates and share interview confirmation detailswith hiring managers and candidates 
• Schedule and coordinate in person panel interviews by matching availability, reserving in-office space, sharing interview confirmation details, greeting candidates and conducting VVHQ candidate tours 

Post Interview Coordination:  

• Conduct references checks with previous candidate supervisors, document files and store appropriately within internal systems  
• Share next step details with candidates and promptly respond to any follow up questions pertaining to the interview process and timeline
• Collect relevant candidate information to prepare verbal offers and coordinate next stepsregarding onboarding with selected candidates 

Technology Systems & Equipment:  

• Utilize proper technology systems including Greenhouse, Asana, and SharePoint to track open requisitions, manage applications, communicate with candidates and applicants, document appropriately and share relevant updates to the PeopleOps and Hiring team  

DE&I Commitment:  Embrace and model the Vital Voices guiding principles, values, investment, and leadership models with the goal of supporting Vital Voices' organization culture and success; 

• Other duties as assigned.   

Professional Qualifications:   

• Bachelor's degree and 0-2 years of relevant work experience required;
• Previous experience in a People Operations or Human Resources function strongly preferred, previous experience supporting administrative functions required;
• Excellent oral and written communications skills in English;
• Ability to prioritize tasks, swiftly shift priorities, and work in a dynamic environment with tight deadlines
• Ability to work independently and as part of a dynamic team;
• Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce).
• Previous experience working with Applicant Tracking Systems (Greenhouse) a plus 
• Experience working cross-functionally to support key objectives and to help team members  

This position is a part-time (30-40 hours/week), non-exempt hybrid position based in Washington, DC with two days of required in person attendance at the Vital Voices Headquarters.  

The starting salaryrange for this position is $21.10 - $25.79 an hour based on experience and ability to have broad impact early.  

Benefits:  

At Vital Voices, we value our employees and their well-being. That's why we offer a competitive and comprehensive compensation package that includes medical, dental, and vision insurance, 401k match, short and long-term disability, life insurance, HSA, EAP, and more. But that's not all. We believe in giving our employees the flexibility and support they need to thrive in their work and life. That's why we provide generous PTO including wellness flex Fridays, parental leave, earned sabbatical time, and volunteer leave as well as a professional development stipend to support continuous improvement. Join us and be part of a global team that empowers women leaders to transform the world.   

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.   

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices' employees to perform their job duties may result in discipline up to and including discharge.   

Vital Voices does not provide work visa sponsorship or relocation assistance for this position.  

Applications will be accepted and reviewed on a rolling basis until the position is filled. Only short-listed candidates will be contacted.