Part-time Receptionist - Sacred Heart Schools

**Please note this position would start August 12, 2024**

Title: Part-time Receptionist

Classification: Non-exempt; Part-time (1:00 - 6:00pm), 10-month (mid-August to mid-June)

Department: School Office

Reports to: Executive Assistant to the Head of Schools

School Description

Founded in Chicago in 1876, Sacred Heart Schools at Sheridan Road (Hardey Preparatory for Boys and Academy of the Sacred Heart for Girls) are independent, Catholic, single-sex elementary schools committed to academic excellence within the context of a Christian, faith-based community. The educational mission is deeply rooted in the 200-year tradition of the Society of the Sacred Heart and shared with the Network of Sacred Heart Schools located in 30 countries: including 24 schools in the United States. The essence of this tradition is the total development of each child: spiritual, intellectual, social, emotional, and physical. Our girls and boys are taught in single gender classrooms but follow a similar curriculum and share in many activities. With a total enrollment of approximately 600 students, the Schools are organized into three academic divisions each led by a division head.

Position Description

Reporting to the Executive Assistant to the Head of Schools, the part-time receptionist serves as the afternoon receptionist for the school and provides administrative support to the school and the Executive Assistant. The receptionist projects a positive, mission-driven image of Sacred Heart Schools to the public and all constituents, and is welcoming, professional, and helpful. This part-time role is Monday – Friday, 1:00 – 6:00pm (25 hours/week) from mid-August to mid-June. This is a benefits-eligible position.

Essential Job Functions:

Reception Coverage

• Greets all incoming students, families, and guests respectfully and professionally
• Answers, fields, and directs incoming phone calls in a pleasant, timely, informed manner for the purpose of providing accurate information and creating a positive image of the school
• Assists in all aspects of maintaining a professional, tidy reception space
• Arrives punctually and prepares for each school day; maintains regular attendance in support of the school’s hours of operation
• Runs dismissal for after-school programs and notifies appropriate parties about dismissal changes
• Supports the security of the school by screening guests and parents with the Raptor system (background check identification system)
• Manages the flow of large groups into the building

Administrative Support

• Problem solves for routine, student matters and refers other issues to the Executive Assistant
• Assists with filing, copying, and faxing of sensitive information
• Sorts and distributes mail daily to mail room; receives, sorts, and distributes incoming packages
• Manages items left in the reception area for pick-up by parents, faculty, staff, and students and notifies the appropriate parties
• Completes ongoing faculty copying requests in a timely fashion
• Assists with other departments and performs other duties as assigned by the Executive Assistant

Qualifications:

• 1 year of experience serving in a reception role or other customer service-related position
• Administrative and clerical skills as well as knowledge of office practices and procedures that involve the operation of standard office equipment such as telephone, computer, copier, and fax
• High school diploma
• Consistently exhibits high standards of professional conduct and customer service
• Strong verbal and written communication skills
• Positive attitude and good problem-solving skillswith the ability to exercise appropriate independent judgment
• Previous experience working with children
• Strong organizational skills with the ability to multitask
• Ability to maintain confidential information
• Understands, accepts, and abides by the School’s philosophy and mission statement in all school activities
• Experience using Google Suite (Gmail, Calendar, Drive, Docs, Sheets) or Microsoft Office (Outlook, Word, Excel)

To Apply

Apply directly at the School's website (www.shschicago.org) in the Career Opportunities section, submitting a cover letter and resume.

Sacred Heart Schools is an equal opportunity employer and does not discriminate.