Part-Time Parks and Recreation Administrative Assistant - Kaysville City

Job Title: Part-Time Parks and Recreation Administrative Assistant

Department: Parks and Recreation

Pay Range: $15.00 to $17.00 based on qualifications and experience

FLSA Status: Part-Time / Non-Exempt

Open Date: 06/18/24

Close Date: Open Until Position is Filled - First review of applications 06/28/24

SUMMARY:

Under the general direction from the Parks and Recreation Director performs a wide variety of general administrative and technical duties as needed to coordinate the day-to-day operation of the Recreation Center.

** This is a Limited Part-Time position usually working an average of 20 hours or less per week (on-site) on an annual basis. Limited part-time employees are not eligible for benefits and are at-will employees.**

SUPERVISION RECEIVED:

Works under the general supervision of the Parks Superintendent and Recreation Superintendent.

SUPERVISION EXERCISED:

May supervise various part-time, seasonal, and volunteer personnel.

ESSENTIAL FUNCTIONS:

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision.

Must be willing to work occasional evenings and weekends as needed.

Handles incoming and phone patrons on a day-to-day basis, accepting registration, payment, and providing customer service for programs or in-house activities.

Assists and/or oversees program promotions.

Manages Park and pavilion reservations.

Assists in web design.

Oversees lost and found.

Assists with Community events as needed.

Keeps record of finances, including check requests, invoicing, and reporting.

Coordinate appointments, schedules, meetings, and site visits.

Prepare and modify event contracts and schedules as requested.

Assist the Director, Superintendents, and Coordinators with program preparation as needed.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

1. Education and Experience:

• Sufficient education and training to demonstrate an ability to perform the above and related duties.

2. Knowledge, Skills, and Abilities:

• Knowledge and proficiency in using Microsoft Word, Excel, PowerPoint, and mail merges, email, and web searches.
• Ability to establish and maintain effective working relationships with employees, young people, volunteers, and customers.
• Must have excellent communication skills, including verbal, written, and proofreading skills.

3. Special Requirements:

• Must possess and maintain a valid Utah Driver's License.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear. The employee is frequently required to use hands to finger, handle, feel, or operate objects, tools such as a computer or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. Sufficient vision, hearing and stamina to perform the above functions are required. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

While performing the duties of this job, the employee works indoors in an office environment but may be exposed to outside weather conditions on occasion. The employee occasionally works near moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions, fumes, and toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office or moderately noisy when in the field.

APPLICATION PROCESS:

A Kaysville City online job application is required. Go to www.kaysville.gov to complete an online application. Do you have questions about the position or the application/hiring process? Contact Kaysville City's Human Resources Department at (801) 546-1235 or HR@kaysville.gov.

NOTE: All Kaysville City employees must successfully complete a pre-employment drug test and background check following a conditional offer of employment.

Employees required to drive a motor vehicle as an essential job duty will be required to successfully complete a motor vehicle record (MVR) check following a conditional offer of employment.

Kaysville City Corporation Is an Equal Opportunity Employer