Part-Time Office Management Assistant - RavenPack

About us

RavenPack is the leading big data analytics provider for financial services. Financial professionals rely on RavenPack for its speed and accuracy in analyzing large amounts of unstructured content. RavenPack’s products allow clients to enhance returns, reduce risk and increase efficiency by systematically incorporating the effects of public information in their models or workflows. Our clients include the most successful hedge funds, banks, and asset managers in the world!

We're seeking to cover a brand new position for a Part-Time Office Management Assistant to join our dynamic team in the bustling heart of New York City.

This role offers a unique opportunity to contribute to the smooth functioning of our office operations while working alongside a diverse and talented group of individuals.

The position is fully on-site from 08:30am to 12:30pm.

Responsibilities

• Managing mail and shipments in our virtual office in NY.
• Coordinating courier bookings, parcel deliveries, and ensuring proper distribution and handling, including managing returns.
• Handling general office inquiries and escalating issues to the Office Operations Manager as necessary.
• Managing calendars, bookings, and arrangements for external meetings.
• Handling incoming and outgoing phone calls and managing our Zoom call system.
• Performing administrative tasks and other ad hoc duties.
• Supervising cleaning crew activities.
• Managing general office supplies and handling pantry orders and restocking.
• Assisting with onboarding kit preparation for new team members.
• Providing assistance with onboarding and offboarding processes for IT, HR, and Office Management.
• Arranging quarterly team-building activities for our NY team.
• Coordinating travel arrangements for the NY team.
• Supporting the Office Operations Manager in organizing internal company events and catering for the NY team.
• Providing assistance for our IT team with stock control, storage room management, offboarding asset recovery, and item inspection.
• Assisting our HR team with administrative duties on-site and off-site.

Requirements

Ideal candidates for the part-time Office Assistant position should possess the following qualifications:

• Native English speaker.
• Demonstrated administrative skills and ability to multitask effectively.
• Proactive approach with a dedication to excellence and a keen eye for detail.
• Strong communication and interpersonal abilities.
• Previous experience in a similar Office Assistant role is essential.
• Excellent telephone and email etiquette, along with strong organizational skills.
• Proficiency with Microsoft Office and G-Suite, demonstrating a high level of computer literacy.

Nice to have

• High level of Spanish is considered advantageous but not required

What's in it for you?

• You will work with the latest technologies.
• You will have ownership of projects working in a collaborative environment where we will value your contribution.
  
• You will work in an agile environment able to react quickly to changes with a fairly flat hierarchy.
  
• As we encourage continuous learning, we will support your ongoing training.
  
• Diversity is in our DNA! You will work in an international environment (over 29 nationalities and 24 languages spoken!)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status