Part Time - LaunchBox - Administrative Assistant - Penn State University

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State Great Valley LaunchBox is seeking a motivated and detail-oriented Part-Time Administrative Assistant to support our director in various administrative tasks. This role is ideal for someone with strong organizational skills, a knack for social media management, and experience in customer relationship management (CRM) systems.

Depending upon the candidate, this opening will be either primarily remote or hybrid. In either case, occasional needs to be on campus, including bi-weekly in-person meetings at the Penn State Great Valley campus, will be required.

The hours for this opening will typically be 20 per week and the expected pay rate is $20-25 per hour.

Job Duties

Scheduling Support:

• Manage and coordinate the director's calendar, including scheduling meetings with entrepreneurs, events, and appointments.

Social Media Management:

• Assist in managing the LaunchBox's social media accounts (e.g., LinkedIn, Instagram, Facebook).
• Create and schedule posts, track engagement, and report on social media performance.

Reporting:

• Compile, format, and distribute regular reports related to LaunchBox activities, events, and metrics.
• Assist in gathering data for grant reporting and other reporting needs.

CRM Management:

• Update and maintain the LaunchBox's CRM system, ensuring accurate and up-to-date contact information.
• Assist with tracking communications, follow-ups, and other CRM-related tasks.

Event Planning and Execution:

• Assist in the planning, coordination, and execution of LaunchBox events, both virtual and on-site.
• Coordinate logistics, and ensure smooth operation of events.

Assist with budget and Expense Processing:

• Assist with LaunchBox purchasing and expense processing.

General Administrative Support:

• Assist with general administrative tasks as needed, including email correspondence, file management, and document preparation primarily for the Penn State Great Valley LaunchBox and occasionally for other departments on campus.

Requirements and Qualifications

• Proven experience in administrative roles, preferably with some experience in social media management, CRM systems, and event planning.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with social media platforms.
• Experience or willingness to learn generative AI tools and their applications in a professional setting.
• Excellent communication skills, both written and verbal.
• Ability to work independently with minimal supervision in a remote setting.
• Flexibility to attend meetings and events on-site at Penn State Great Valley, including bi-weekly meetings with LaunchBox Director.

Work Environment

• This opening will be primarily remote or hybrid, requiring a reliable internet connection and a suitable workspace.
• Bi-weekly on-site meetings at the Penn State Great Valley campus are required.

Application Instructions: Interested candidates should submit a resume and a brief cover letter outlining their relevant experience and availability. Applications will be reviewed on a rolling basis until the vacancy is filled.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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