Part time Executive Assistant - Alliance Solutions

Helpmates is seeking a detail-orientated Part-Time Executive Assistant for a large insurance company in LA. This is a great opportunity for someone looking for a part time role. This posiotn is hybrid. 

Job Type: Part-time, Temporary
Pay Rate: $35/hr
Schedule: 8am-5pm, 3x a week (Tuesday - Thursday)

RESPONSIBILITIES:

• Support the Director with administrative support
• Receives and screens incoming calls and visitors, determines priority and alerts Executive accordingly
• Coordinates Executives schedules; confirms appointments and meetings; with as needed of required agendas and supporting materials as directed;
• Coordinates mutli-person conference calls and meetings; supports agenda development and material preparation; and manages conference line set-up
• Coordinates Executive travel, including but not limited to conference registration, travel authorizations, air bookings, lodging arrangements and ground transport
• Processes expense and reimbursements for Executive in accordance with policy.
• Drafts meeting minutes and circulates for review and timely completion, with experience serving as a Board Secretary;
• Ability to exercise discretion in handling sensitive or confidential information or situations
• Fulfills information requests from internal or external stakeholders as directed
• Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives
• Ability to be flexible and nimble to changing priorities and able to receive feedback;
• Collaborates both internally and with external stakeholders to capture, synthesize and share learning and knowledge outcomes with the ongoing execution of all activities as necessary.

  REQUIREMENTS:

• Bachelor’s Degree, or equivalent experience.
• 8-10 years’ experience of increasing responsibility in administration and coordination, preferably as an executive assistant and similar
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with databases and data mining/analysis
• Considers impact when executing daily tasks
• Mission-driven and self-directed
• Communicates effectively both written and oral; demonstrates active listening and comprehension
• Diplomacy skills to deal effectively and professionally with issues that arise with outside vendors and with internal stakeholders
• Works in an organized manner with strong attention to detail; prioritizes and plans work activities