Part-Time/Evening Office Administrator - Trucking and Brokerage - 3 Lions Logistics
Andover, MA 01810
About the Job
Part-Time Evening Office Administrator - Trucking and Brokerage
Position Overview:
We are seeking a detail-oriented Evening Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.
Key Responsibilities:
- Process and reconcile fuel receipts for accurate record-keeping and reimbursement
- Maintain comprehensive driver files, including licenses, certifications, and medical records
- Monitor expiration dates and ensure timely renewal of driver documentation
- Prepare and assist with IFTA (International Fuel Tax Agreement) reporting
- Manage Highway Use Tax (HUT) documentation and reporting
- Verify driver logs and hours of service compliance
- Process trip-related documentation and paperwork
- Maintain organized filing systems for both digital and physical documents
- Assist with accounts payable/receivable related to fuel expenses
- Support dispatch operations as needed during evening hours
- Coordinate with drivers regarding documentation requirements
- Generate regular compliance reports for management review
Required Qualifications:
- High school diploma or equivalent
- Previous administrative experience, preferably in transportation or logistics
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office Suite (particularly Excel)
- Experience with data entry and record keeping
- Ability to work independently during evening hours
- Strong communication skills for interacting with drivers and team members
Preferred Qualifications:
- Experience with transportation management software
- Knowledge of DOT regulations and compliance requirements
- Previous experience with IFTA and HUT reporting
- Familiarity with electronic logging devices (ELDs)
- Understanding of trucking industry terminology and operations
- Experience with accounts payable/receivable
Schedule:
- Part-time evening hours (specific hours to be discussed)
- Must be flexible to accommodate industry demands
Working Conditions:
- Office environment
- May require occasional weekend availability for month-end processing
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Ability to lift up to 15 pounds (files, office supplies)
Benefits (If Applicable)
- Competitive hourly rate
- Industry-specific training provided
Source : 3 Lions Logistics