Part Time Bookkeeper - Choice Schools

Part Time Bookkeeper

At Battle Creek Montessori Academy, we celebrate children's natural desire to learn, encourage them to move at their own pace, and embrace their unique learning style. Our classrooms are thoughtfully designed environments that foster independence, exploration, and a love for learning. Utilizing the Montessori method, our hands-on, experiential approach, helps students develop a deep understanding of core academic subjects while cultivating essential life skills such as problem-solving, critical thinking, and collaboration.

Qualities of a Success Candidate:

• A genuine love for working with children and a strong commitment to their holistic development. They should prioritize the child's individuality, independence, and self-directed learning, fostering an environment that supports these values.
• The ability to guide children through their learning journey with patience, allowing them to explore and make discoveries at their own pace. They should also be flexible in adjusting their teaching methods to meet the unique needs of each child.
• Strong interpersonal skills, fostering positive relationships with children, parents and other staff members. They should be able to work collaboratively, promoting a harmonious learning environment.

As the Part Time Bookkeeper, your core responsibilities will include, but are not limited to, the following:

• Office Services:

  • Performs usual school office routines, including answering phones, answering the door, greeting students and families, caring for children, and being available for needs of the students, families and staff during the school day.
  • Performs secretarial and administrative support functions, including supporting the principal, making phone calls to families, ensuring the school is set up for success, ordering office supplies, managing substitute teachers, etc.
  • Designs and implements office policies with approval by the school leader.
  • Manages office operations and office coverage during open hours to ensure every person in the school building is supported.
  • Ensure accurate information is listed on the school's website, including start time, school calendar, and board meeting requirements, and communicates the updates to the appropriate team members.
  • Handles and prepares correspondence for the School Leader and Academy Board, including school-wide newsletters, e-mail blasts, snow day cancellations, board meeting notices, etc.

  Customer Service & Enrollment:

  • Demonstrates positive customer service and community relations at all times with everyone in and out of the school building.
  • Applies positive customer service to the role and is perceived as a team member by the staff.
  • Provides tours and information about the Academy when inquired by community members.
  • Oversees and tracks enrollment for the school, including but not limited to attendance, enrollment forms and intent to return tracking.
  • Conducts tours and school visits for new and potential families.
  • Shares responsibility for enrollment in the Academy in the community, including, but not limited to community-fairs, events, open houses, and community events.

  Maintaining Office Records:

  • Maintains student records and student enrollment counts as required by law and local policy.
  • Prepares for audits for compliance.
  • Maintains the daily teacher attendance record and substitute teacher records.
  • Processes enrollment procedures for all students.
  • Prepares all required reports and maintains all appropriate records.
  • Keeps accurate records on students for lost and damaged textbooks, technology equipment, etc.
  • Ensures accurate transfer of student files and records.
  • Transfers and disposes of records according to retention schedules and policies.
  • Assumes other responsibilities assigned by the School Leader.

  Finances:

  • Prepares accurate payroll information including time sheets.
  • Conducts daily deposit to the bank.
  • Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
  • Compares prices and prepares purchase orders for all office and classroom needs for the beginning of the school year and as needed during the year.
  • Participates in the pupil accounting audits with accurate information and records.
  • Collects fines from students for any lost or damaged textbooks, technology equipment, etc.
  • Maintains files on all purchase orders and verifies receipt of materials against packing slips; checks packing slips against invoices for approval of payment vendors.

  Operations:

  • Ensures the school operates within its Emergency Operations Plan.
  • Operates standard office equipment (computer, copier, fax machine, etc.).
  • Maintains and replenishes office supply inventory.

  Other:

  Assumes other duties assigned by the School Leader and Choice Schools Associates, L.L.C.

Job Goal: To assure the smooth and efficient operation of the Academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

Essential Skills and Competencies: While we will consider a broad range of backgrounds, the ideal candidate would have the following qualifications/experience:

Minimum Requirements:

• High school diploma or equivalent.
• Bookkeeping experience.
• Exemplary work habits verified by reference check.
• Computer skills in data processing, bookkeeping, spreadsheets, databases and research.
• Must be at least 18 years of age.
• Valid Michigan driver's license.

Desired Requirements

• Excellent verbal and written expression.
• Ability to positively communicate with students, staff and parents.
• Reputation of self-control and sound interpersonal skills.
• Exemplary organizational skills.
• Solid record of punctuality.

Compensation & Benefits

View our benefits options here - https://choiceschools.com/careers/careers-choice-experience/

Work Location: 399 N 20th St, Springfield, MI 49037

Please contact Autumn Hernandez, human resource generalist, at autumnhernandez@choiceschools.com with any questions.

Working for Choice Schools Associates

Battle Creek Montessori Academy is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Montessori Model, Battle Creek Montessori Academy is a vibrant community of learning, comprised of multiple other outstanding Montessori schools within the state. The Montessori Model will provide you with the support and collaboration of a large district while serving at a tight-knit community school in your area.

Choice Schools Associates is an equal opportunity employer. Choice Schools Associates does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. All your information will be kept confidential according to EEO guidelines.

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