Part-time Administrative Support Specialist - Protection Strategies Inc

Administrative Support Specialist

Protection Strategies Inc.

About Us:

Do you want to make a difference? Do you want to join a diverse team supporting a unifying mission? PSI is always looking to enhance its staff with professional, talented individuals.

Culture

PSI's success is driven by our motto "People First, Mission Always." We put people first, and this starts with our team members. We treat everyone on our diverse team with respect, and we work hard to ensure everyone's success by providing leadership, training, mentorship, and development opportunities. Our competitive benefits and culture of integrity, professionalism, and excellence attracts top talent in the industry.

Missions

Together with our federal partners, PSI is engaged in protecting critical assets by investigating and adjudicating personnel for secure and sensitive programs, protecting the resiliency of the Nation's essential infrastructure, and supporting the safe placement of unaccompanied refugee minors. We support the mission of our customers through trusted partnerships and by creating tailored solutions that meet their needs and overcome the challenges created by the ever-evolving landscape.

Workforce Diversity

PSI has achieved and maintains one of the most diverse workforces in the country. 56% of our workforce is ethnically diverse and 53% of our workforce are women. This extends to our leadership team as well. 56% of our leadership team is ethnically diverse and 50% of our leadership team are women. At PSI, we do not talk about doing the right thing, we just do it.

About the role:

We are seeking a highly organized and detail-oriented Part-time Administrative Support Specialist to manage daily office operations and provide support to the team. The ideal candidate will have excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This position is Monday through Friday, 30 hours a week.

Responsibilities:

• Provides general administrative support including office reception, meeting/event coordination, filing, shipping and receiving.
• Answering all incoming phone calls (PSI main #).
• Greet and assist PSI visitors.
• Monitor PSI facility to ensure offices are clean, functional and in good repair. (Coordinate with landlord on maintenance and housekeeping issues).
• Support other departments as needed with administrative tasks.
• Work with PSI vendors to keep office equipment in working order.
• Maintain the PSI Inventory Program (furniture, phones, IT equipment).
• Handle the acquisition, distribution, storage and disposal of office equipment and supplies.
• Responsible for the facilities day-to-day access (such as distributing building access keys and back-up to security access cards, etc.)
• Monitors and maintains office supplies.
• Handle the acquisition, distribution, and storage of office equipment and supplies.
• Dispose of unclaimed property.
• Coordinate Communications Program while working to find more effective and efficient solutions.
• Coordinates with IT vendor and department managers to validate current systems/software are meeting company needs.

Qualifications/Requirements:

• Associates with 1-3 years of administrative experience.

  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and able to exercise judgement, diplomacy, and tact in all interactions.
  • Professional appearance, pleasant demeanor, and helpful "can do" attitude.
  • Demonstrated computer proficiency with Microsoft Windows, Word, Excel, PowerPoint, Outlook and Teams.
  • Organized, with ability to prioritize and work under pressure with multiple tasks and deadlines.
  • Analytical and conceptual thinker with excellent attention to detail
  • Ability to work independently with limited supervision and stay focused with frequent interruptions.
  • Must be able to handle business and personal information with confidentiality and integrity.
  • Strong team player with the ability and willingness to collaborate in support of organizational objectives.
  • Reliable with excellent punctuality and attendance
  • Adept at scheduling and organization
  • Ability to communicate with multiple stakeholders in a timely manner.

Company Benefits/Perks:

• Employee Assistance Program
• 401(K) Retirement Plan

EEO Statement:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Our company takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Our company maintains a drug-free workplace. All offers of employment will be contingent on applicant passing a pre-employment drug screen.