Part-Time Administrative Assistant I - KCI Technologies Inc.

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #48 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

• The position is the front desk receptionist and meets and greets individuals and clients at the front door.
• Assists with a variety of miscellaneous items related to general office coordination and other duties as assigned
• Responsible for ordering supplies and materials as needed for the office.
• Supporting the office manager through managing office accounts, ordering supplies, providing support for meetings/events (i.e. planning, set-up, etc), travel coordination, etc
• Answer and direct phone calls or take messages for appropriate parties.
• Collaborate with employees, managers, and other departments to obtain necessary information for expense processing.
• Reconcile expense reports with credit card statements and other financial records
• Serves as contact for building for maintenance requests if needed
• Proficiency with excel is highly preferred
• 1+ year of experience as an executive assistant/adminsitrative assistant is preferred

• High School diploma or equivalent is required. Some college or degree program enrollment would be a plus.
• Minimum of 0 - 2 years of experience
• Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

• Complete Annual Individual Training Program
• Train adequate backup personnel to support your role in your absence
• Attend monthly town hall meetings
• Comply with all KCI policies and procedures
• Complete other duties as required/assigned
• Represent KCI in a positive and open manner and serve as a gatekeeper for your direct supervisor
• Work with office manager and office management team to manage resources to achieve our goal
• Assist with calendar and scheduling meetings as required
• Book travel per company policy
• Coordinate office volunteer and corporate citizenship activities
• Draft correspondence
• File and organize project documents and records and keep them accessible
• Keep files accessible and organized
• Make copies as requested
• Order/manage office supplies through approved procurement means
• Organize office/discipline employee events
• Perform spreadsheet data entry as requested
• Serve as office notary public
• Type handwritten documents using word-processing software
• Work with corporate charity chairperson to coordinate office charity participation

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.