Part-Time Administrative Assistant (Emory Law's Volunteer Clinic for Veterans) - School of Law - Emory University

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description:

Working with the Staff Attorneys, the Administrative Assistant performs duties in support of the Volunteer Clinic for Veterans (VCV).  The Emory Law Volunteer Clinic for Veterans assists those who have served our country with legal issues, including claims for service-connected disability before the Veterans Administration and in subsequent appellate proceedings.  This part-time, non-exempt position is grant funded and expected to work an average of twenty (20) hours per week though additional hours may be needed.   

 

JOB DESCRIPTION:

• Provides administrative support for the Emory Law Volunteer Clinic for Veterans.
• Responds to incoming telephone calls.
• Conducts intakes and preliminary screenings.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence.
• Prepares charts and graphs for reports and presentations.
• Schedules meetings and handles logistics for quarterly estate planning clinics.
• Maintains case management system Clio and spreadsheets.
• Ensures office activities comply with Emory policies and procedures. 
• Maintains records and files, both paper and online, and establishes filing procedures to ensure accuracy. 
• Ensures security and confidentiality of all documents.
• In coordination with Emory Law’s Communication department, maintains current information on the center’s website.
• Initiates, processes, and maintains records and invoices. 
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Oversees ordering and maintenance of office supplies.
• Assists student volunteers with their appointments.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

PREFERRED QUALIFICATIONS: 

• Current notary public or eligible to become one promptly upon employment.
• Demonstrated exercise of sound judgment and solutions orientation.
• Proficient with the Microsoft suite including Outlook, Excel, Word, and PowerPoint.
• Outstanding data management, administrative, organizational, and interpersonal skills.  
• Strong attention to detail.  
• Must be willing to learn and implement new technologies to enhance task performance.  
• Excellent English oral and written communication skills.  
• Ability to initiate and follow-through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team and balance competing assignments.  
• Experience working in or demonstrated ability to work with diverse constituencies and support an inclusive environment.  
• Experience in higher education, law firm, and/or public service agency. 

To Apply:

• Applicants will be considered on a rolling basis until the position is filled with a first review on June 5, 2024.
• Cover Letter
• We acknowledge that it takes time to complete a cover letter. We use the cover letter in our hiring process to evaluate communication skills. 
• While a cover letter is not required to apply, providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory Law will enable us to assess your qualifications and suitability more efficiently and effectively for this position.

More About Emory Law:

Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities that enable our alumni to become respected professionals and leaders in a rapidly changing world. Together, our community is working to secure a more fair and just society by advancing the rule of law.  Our innovative strategic plan seeks to fuel the ambitions and success of the students, staff and faculty who are drawn to join the Emory Law community.  We need people like you to join us so that our vision becomes reality.

 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.