Part-Time Administrative Assistant - 608162 at Northern Arizona University

Job Title

Part-Time Administrative Assistant

Job ID

608162

Location

Communication Sci & Disorders

Full/Part Time

Part-Time

Favorite Job

Regular/Temporary

Temporary

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

The department of Communication Sciences and Disorders (CSD) at Northern Arizona University, Flagstaff Campus, has an opening for a part-time temporary Administrative Assistant to work 15-19 hours per week providing support in our academic office. CSD offers both undergraduate and graduate programs and degrees in the field of speech-language pathology. The person in this position works closely with faculty, staff, students, alumni, and the general public to support departmental operations. This position requires the employee to handle situations requiring initiative and independent judgement and to apply analytical and problem-solving techniques to coordinate general administrative functions.

Office Administrative Support - 50%

• Receives phone calls, emails and assists faculty, staff, students and visitors; screens particular needs and refers to the appropriate person as necessary.

• Initiates or replies to correspondence on general or technical matters requiring comprehensive knowledge and interpretation of department policy, procedure and operations; ensures necessary follow up.

• Creates facility, transportation or telecommunication work orders.

• Assists with coordination of meetings, schedules, and special events.

• May supervise, monitor, and coordinate the activitie sof student workers.

Student Lifecycle Processes - 30%

• Assists students and faculty with class registration issues.

• Assists with maintenance of electronic student files and monitors compliance for participation in clinical experiences.

• Supports the academic office in its yearly application cycle through CAS system (CSDCAS).

• Supports the academic office in processing student documentation needed for graduation.

Technology & Communications - 15%

• Maintains and inventories department technology.

• Assists in CSD website maintenance.

• Assists with outreach to students, alumni, and the public.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• High school degree.

• 1-3 years of related or relevant experience.

• A combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.

Preferred Qualifications

• Advanced proficiency with Microsoft products, including Word, Teams, Excel, etc..

• Experience with Centralized Application Systems (CAS).

• Basic graphic design skills.

• Experience working in higher education.

Knowledge, Skills, & Abilities

• Knowledge of standard office policies and procedures.

• Skill in developing and maintaining good working relationships.

• Skill in English composition, grammar, spelling and punctuation.

• Skill in basic math.

• Skill in the use of personal computer/software.

• Ability to problem solve and make decisions.

• Ability to communicate effectively.

• The ability to work effectively with people from a variety of backgrounds and lived experiences.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Hourly salary begins at $18.50 an hour. Salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

December 2, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.