PART TIME ACCOUNTING ADMIN - Spherion

We are seeking a detail-oriented and organized Accounting Clerk to join our accounting team. The ideal candidate will support various accounting functions, including processing payments, reviewing ACH transactions, scanning, and managing documentation. This position will also be responsible for ensuring accurate record-keeping, New Vendor Set up, managing expiring insurance certificates, and maintaining communication with truckers and insurance companies.

Responsibilities:
General Accounting Support:
Review ACH payments and ensure all transactions are processed correctly.
Document Management:
Scan, upload, and organize accounting documents into the company?s electronic filing system.
Ensure all financial documentation, including invoices, receipts, and statements, is properly filed and stored.
Communication and Coordination:
Manage communications with internal and external stakeholders, including payment reminders.
Provide excellent customer service when responding to vendor inquiries.
Maintain regular contact with truckers and insurance companies to obtain updated insurance certificates.
Contact truckers and vendors to gather necessary documentation or information for accounting records.
New Vendor Set up
Oversee the New Vendor Setup process, ensuring all necessary documentation (W-9, vendor contracts, Certificate of Insurance etc.) is completed accurately and timely.
Enter new vendor information into the accounting system and maintain updated vendor records.
Communicate with vendors to confirm the setup process and address any questions they may have.
Insurance Management:
Maintain and manage the company?s Vendor Expiring Insurance Spreadsheet, keeping track of insurance renewal dates and contact information.
Contact truckers and insurance providers to obtain updated insurance certificates before expiration.
Validate the insurance certificates for accuracy and compliance with company policies.
Follow up on any missing or incomplete insurance documentation and ensure compliance with company standards.
Mail Management:
Open and sort incoming mail, directing financial documents to the appropriate department or individual.
Process outgoing payments, including mailing checks or other necessary documentation.
General Administrative Tasks:
Support other accounting and administrative tasks as needed.
Assist with special accounting projects and audits when required.

Working hours: 10:00 AM - 3:00 PM

Skills:
Prior experience in the same of similar role
Accounting experience
Admin experience

Education:
Associate

Experience:
1-4 years

Qualifications:
High school diploma or equivalent; Associate?s degree in Accounting or related field is a plus.
Proven experience in an accounting support or administrative role is a plus.
Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.
Strong attention to detail and ability to organize large amounts of data.
Excellent communication skills, both written and verbal.
Ability to work independently and prioritize tasks effectively.
Familiarity with insurance certificate management and ACH payment processes is a plus.
Ability to handle confidential information with discretion.


Apply Online
Call our office 732-224-1166
Text us 908-725-6600

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).