Paralegal/Legal Assistant - Spiros Law, P.C.
Kankakee, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11995529
Position Overview:
We are looking for a highly motivated administrative assistant to join
our already stellar team. Are you an optimist? Do you like changing
lives? Making a difference? Do you cheer for the underdog? Us, too. Our
administrative assistants work in a collaborative environment providing
support to our attorneys and clients. Together our team helps our
clients through some of the most critical and difficult times in their
lives. Administrative assistants are provided training, support, and
guidance along the way to ensure they can independently manage their
day-to-day responsibilities including opening and managing electronic
files, working in a web-based environment, editing and creating
electronic documents, and scheduling meetings and calls. The sky is the
limit in terms of the growth and learning opportunities of our
administrative assistants. We are a law office, but non-legal experience
is welcomed and encouraged. If you have a strong work ethic, are
motivated to achieve goals, and have an excellent ability to complete
work with efficiency, confidentiality, accuracy, flexibility, and
positivity, we are looking for you!
Responsibilities:
- A willingness to take on any task that needs attention in order to
support our clients, attorneys, and team as a whole.
- Communicating with co-workers, clients, vendors, and others in a
multifaceted environment (phone, email, text, direct messaging, and
within electronic files).
- The desire to work on a great team, while completing job
responsibilities with independence.
- Ensuring regular communication with the attorney to relay key
details and information and ensure both you and the attorney are
provided direction and support.
- Working in and organizing a fully integrated electronic data and
file management environment.
- Preparing complex electronic PDFs (redaction, creation,
hyperlinking, fillable forms, electronic signatures).
- Preparing complex Word and Excel documents (formulas, tables,
hyperlinks, embedded photos, and video).
- Preparing well-organized, detailed, and dynamic PowerPoint
presentations.
- Review data, file management environment, and client issues with an
eye toward solving problems and finding solutions to improve
efficiency, effectiveness, communication, and outcomes.
- Uphold confidentiality and handle sensitive information with
discretion.
- Calendar and task management including scheduling meetings and
appointments and ensuring the calendar (and attorney) is informed of
all necessary details and reminders.
- Manage and address incoming phone calls, emails, texts, and
documents. Respond as appropriate and loop in necessary individuals
when necessary.
- An ability to adapt to change and an understanding that every day is
different. Every client is unique. Every problem requires critical
thinking and a fresh approach.
Qualifications:
- A desire to learn, grow and develop a long-term career.
- No specific education is required. If you have a desire to learn,
grow and develop a long-term career, this may be the position for
you. Have some college, an associate or bachelors degree in an
unrelated field? Sounds good to us. We value a team with varied
backgrounds and experience.
- A well-rounded understanding of Microsoft Office (Word, Excel,
PowerPoint, Outlook) and PDF editing, Canva, and other software is
appreciated. At a minimum, a willingness, desire, and ability to
learn to use technology.
- Must enjoy talking to people - both in person and on the phone.
- A keen eye for detail, editing skills, and the ability to solve
complex problems
- Reliability and Consistency, you are our backbone. This includes
being there for the attorneys, the clients, and the entire team. We
promise to be there for you too.
- Problem-solving skills and ability to think on your feet (we are
always here to brainstorm right alongside you or answer questions on
the fly)
- Anticipate needs and eliminate friction at work and home whenever
possible. This means you know how to stay five steps ahead of your
attorney, clearing the path for him to make their greatest
contribution.
- Affinity for Technology. Our assistants will not be intimidated by
learning new technology.
If you are a proactive and reliable individual who thrives in a
fast-paced administrative role, we want you to apply. Think youre not
the perfect candidate? Set aside your doubt. If youre excited about the
opportunity, just apply. Submit your resume and a cover letter
explaining why youd love to join us.
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Retirement Plan
- Paid Time Off
- Quarterly Bonus Program
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11995529
Position Overview:
We are looking for a highly motivated administrative assistant to join
our already stellar team. Are you an optimist? Do you like changing
lives? Making a difference? Do you cheer for the underdog? Us, too. Our
administrative assistants work in a collaborative environment providing
support to our attorneys and clients. Together our team helps our
clients through some of the most critical and difficult times in their
lives. Administrative assistants are provided training, support, and
guidance along the way to ensure they can independently manage their
day-to-day responsibilities including opening and managing electronic
files, working in a web-based environment, editing and creating
electronic documents, and scheduling meetings and calls. The sky is the
limit in terms of the growth and learning opportunities of our
administrative assistants. We are a law office, but non-legal experience
is welcomed and encouraged. If you have a strong work ethic, are
motivated to achieve goals, and have an excellent ability to complete
work with efficiency, confidentiality, accuracy, flexibility, and
positivity, we are looking for you!
Responsibilities:
- A willingness to take on any task that needs attention in order to
support our clients, attorneys, and team as a whole.
- Communicating with co-workers, clients, vendors, and others in a
multifaceted environment (phone, email, text, direct messaging, and
within electronic files).
- The desire to work on a great team, while completing job
responsibilities with independence.
- Ensuring regular communication with the attorney to relay key
details and information and ensure both you and the attorney are
provided direction and support.
- Working in and organizing a fully integrated electronic data and
file management environment.
- Preparing complex electronic PDFs (redaction, creation,
hyperlinking, fillable forms, electronic signatures).
- Preparing complex Word and Excel documents (formulas, tables,
hyperlinks, embedded photos, and video).
- Preparing well-organized, detailed, and dynamic PowerPoint
presentations.
- Review data, file management environment, and client issues with an
eye toward solving problems and finding solutions to improve
efficiency, effectiveness, communication, and outcomes.
- Uphold confidentiality and handle sensitive information with
discretion.
- Calendar and task management including scheduling meetings and
appointments and ensuring the calendar (and attorney) is informed of
all necessary details and reminders.
- Manage and address incoming phone calls, emails, texts, and
documents. Respond as appropriate and loop in necessary individuals
when necessary.
- An ability to adapt to change and an understanding that every day is
different. Every client is unique. Every problem requires critical
thinking and a fresh approach.
Qualifications:
- A desire to learn, grow and develop a long-term career.
- No specific education is required. If you have a desire to learn,
grow and develop a long-term career, this may be the position for
you. Have some college, an associate or bachelors degree in an
unrelated field? Sounds good to us. We value a team with varied
backgrounds and experience.
- A well-rounded understanding of Microsoft Office (Word, Excel,
PowerPoint, Outlook) and PDF editing, Canva, and other software is
appreciated. At a minimum, a willingness, desire, and ability to
learn to use technology.
- Must enjoy talking to people - both in person and on the phone.
- A keen eye for detail, editing skills, and the ability to solve
complex problems
- Reliability and Consistency, you are our backbone. This includes
being there for the attorneys, the clients, and the entire team. We
promise to be there for you too.
- Problem-solving skills and ability to think on your feet (we are
always here to brainstorm right alongside you or answer questions on
the fly)
- Anticipate needs and eliminate friction at work and home whenever
possible. This means you know how to stay five steps ahead of your
attorney, clearing the path for him to make their greatest
contribution.
- Affinity for Technology. Our assistants will not be intimidated by
learning new technology.
If you are a proactive and reliable individual who thrives in a
fast-paced administrative role, we want you to apply. Think youre not
the perfect candidate? Set aside your doubt. If youre excited about the
opportunity, just apply. Submit your resume and a cover letter
explaining why youd love to join us.
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Retirement Plan
- Paid Time Off
- Quarterly Bonus Program
Source : Spiros Law, P.C.