Order Entry Specialist I - ChoiceLegal

Are you someone with a strong attention to detail?

Then you may be just what we are looking for!

Our Data Entry Clerk's (known internally as Order Entry Specialist) role is to process new orders. The primary objective of the position is to establish correct information in preparing legal documents to be sent to all appropriate parties.   

This is onsite in our Tampa, FL office with hours of Monday - Friday from 10:00 - 6:00pm EST.

Essential

• Establish correct information in regard to all aspects of orders: Ordering client information, Bill To information, court information, Opposing and Co-Defense Counsel information, facility(ies) information, patient/subject information, and assign appropriate order date, and deposition date to each order depending on order type and client reference.
• “Set-up order” and assign the corresponding database codes for the Customer, Billing/Carrier, pending court, all Counsels listed, and facilities.
• Enter order into the system in a timely manner, as defined by the Department Supervisor or Manager.
• Enter status into the ABI computer system documenting employee’s name, date, indicating when order was “set up and entered”; apply 24–hour Confirmation for Client; and status that order has been sent to review.
• Verify/Review each order using the QC sheet(s) for correct information entered by OE Specialist I in regards to all aspects of orders; ordering client information, Bill To information, court information, Opposing and Co-Defense Counsel information, facility(ies) information, patient/subject information, order date, and deposition date.
• Determine when an order has corrections to be made and return it to the individual who entered the order for any corrections and/or questions. Enter the appropriate status in the system that the order has been “reviewed”; and that the order has been sent to print.
• “Set-up”, “enter” and “QC/Review” special client requirements/instructions.
• Ensure all necessary legal documents, internal forms or client attachments are included with the order.

Educational and/or Experience Requirements

• High School Diploma or equivalent required. Some college desirable but not required.
• Prior work experience in data entry. Preferred work experience in a medical, legal, or insurance claims office.

Skills and Abilities

• Typing proficiency, preferred level of at least 45 wpm accuracy, no errors.
• Good English grammar, including word structure.
• Proficiency on the internet with searching and locating information quickly.
• Good understanding of the organization’s goals and objectives.
• Highly self-motivated and directed.
• Ability to adapt to changes and absorb new ideas and concepts quickly.
• Good analytical and problem-solving abilities.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Good telephone etiquette, written, interpersonal and organizational skills.
• Has some understanding of the internal processes of medical facilities and med-legal terminology.

WHO WE ARE

Choice Legal is a successful, growing, medical records retrieval company in the Tampa Bay area. We work closely with attorneys to obtain records for legal purposes.

Choice Legal is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Choice Legal offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

Choice Legal offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.