About this position

We are looking for a responsible Front office manager who will be in charge of our reception area, acting as our company's ‘face' and ensuring our visitors are properly welcomed. Your duties will also include coordination of all front desk activities.

You should possess a pleasant personality together with a dynamic professional attitude to supervise and lead our team. You should also be able to deal efficiently with complaints and have a solid customer service approach.

 

Responsibilities for this position:

• Control of front desk tidiness and availability of all necessary stationery and material including pens, forms and informative leaflets

• Ensuring timely and accurate customer service

• Scheduling shifts and supervising front-office personnel including receptionists, security guards and call center agents

• Training and supporting office staff

• Handling complaints and specific customers requests

• Monitoring stock and order office supplies and troubleshooting emergencies

• Managing mail distribution

• Organizing office budget

• Managing records of office expenses and costs

• Overseeing the compliance with company's policies and security requirements

 

The requirements are:

• 3+ years' experience of working on a Front Desk Manager or Reception Manager   position

• Profound experience in customer service, office management and basic bookkeeping procedures

• Good experience with office machines (such as fax machines and printers)

• Good practical knowledge of MS Office, particularly Excel and Word, and proficiency in English (oral and written)

• Strong communication and interpersonal skills

• Good organizational, multitasking and problem-solving skills

• High School diploma; additional certification will be a bonus