Operations/Purchasing and Inventory Control Assistant - FitTea Energy

FitBrands is a premium wellness company based in Miami, FL, with a global presence and a loyal following of over 2 million social media followers. We specialize in offering a range of all-natural products designed to support a healthy, active lifestyle. Our flagship product, FitTea, is the #1 detox tea on the market, and we continue to expand our portfolio to include energy drinks, wellness supplements, and other innovative health products. FitBrands is committed to delivering high-quality solutions that help our customers lead healthier, more energized lives, while maintaining the integrity of our globally recognized brand.

Position Overview

The Operations/Purchasing and Inventory Control Assistant is a key role within the operations team at FitBrands, ensuring the efficient management of inventory, purchasing, and supply chain activities. In this position, you will leverage QuickBooks Advanced Inventory Control to track, manage, and optimize inventory levels across our product range, and Amazon Storefront including FitTea and other wellness offerings. You will also be responsible for managing supplier relationships, procurement activities, and ensuring that our inventory aligns with the needs of the business—while maintaining a high level of operational efficiency. This position will require strong attention to detail, strategic thinking, and the ability to work closely with cross-functional teams to ensure product availability and cost-effective purchasing.

Key Responsibilities

1. Purchasing & Procurement
2. Manage the purchasing process for all raw materials, finished goods, and wellness products to support production, sales, and customer demand.
3. Evaluate and establish relationships with suppliers, negotiating terms and prices to secure cost-effective procurement of materials and products.
4. Monitor order status and track inventory levels in real-time using QuickBooks Advanced Inventory Control, ensuring timely deliveries and minimizing production disruptions.
5. Maintain accurate purchase order records, receipts, and supplier communications within QuickBooks

1. Inventory Control & Management

• Utilize QuickBooks Advanced Inventory Control to track and manage inventory across multiple warehouses, Amazon and Distributors ensuring real-time visibility of stock levels and inventory movements.
• Monitor inventory levels for FitTea and other products, ensuring optimal stock levels and preventing stockouts or excess inventory.
• Conduct routine inventory audits and cycle counts, utilizing QuickBooks reporting tools to identify discrepancies and maintain inventory accuracy.
• Oversee product locations, bins, and lot tracking to ensure traceability of inventory items, especially for items with expiration dates or batch codes.
• Collaborate with the sales and production teams to forecast inventory needs and adjust purchasing plans accordingly.

1. Supply Chain & Operations Support

• Coordinate with logistics and supply chain teams to ensure timely delivery of products from suppliers to our warehouses and retail partners.
• Work closely with production and fulfillment teams to ensure smooth inventory turnover and availability for customer orders.
• Resolve any issues related to delayed shipments, order discrepancies, or damaged goods, working with vendors to address concerns.
• Develop and implement standard operating procedures (SOPs) for purchasing, inventory management, and order fulfillment processes.
• Monitor key performance indicators (KPIs) such as inventory turnover, order fulfillment rates, and supplier performance.

1. Data Analysis & Reporting

• Use QuickBooks Advanced Inventory and other data analysis tools to generate reports on inventory performance, purchasing trends, and cost-saving opportunities.
• Prepare regular reports on purchasing activities, inventory status, stock aging, and product performance for senior management.
• Track and analyze product sales trends (especially for FitTea) to better align inventory management with customer demand.
• Provide data-driven recommendations for process improvements and cost-reduction strategies.

1. Continuous Improvement

• Continuously evaluate and improve inventory management processes to increase efficiency, reduce waste, and lower costs.
• Identify areas for process automation or optimization within QuickBooks or the inventory management system to minimize manual data entry and errors.
• Participate in cross-functional teams to enhance purchasing and inventory strategies, ensuring alignment with business goals and customer needs.
• Stay up to date with industry best practices and technological advancements in inventory management and procurement.

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Operations, or a related field.
• Minimum of 3-5 years of experience in purchasing, inventory management, or operations, preferably in the wellness, health, or consumer goods industry.
• Knowledge of Amazon storefront and account manage next.
• Proficiency in QuickBooks Advanced Inventory Control is required, with experience in multi-location inventory management, lot/serial tracking, and reporting.
• Strong understanding of inventory management, forecasting, and supply chain best practices.
• Excellent organizational, problem-solving, and analytical skills.
• Ability to negotiate and manage supplier relationships effectively.
• Strong communication skills, both verbal and written, with the ability to collaborate across departments.
• Detail-oriented with the ability to manage multiple tasks and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with other relevant software tools.

Working Conditions

• Full-time, on-site position at our Miami, FL headquarters.
• Some travel may be required for vendor meetings, warehouse audits, or supply chain coordination.
• Occasional overtime may be needed during peak production or inventory periods.

FitBrands is an Equal Opportunity Employer

We are committed to creating a diverse and inclusive work environment and encourage applicants from all backgrounds to apply.