Operations Manager, Cardiac & Vascular Surgery - JR28662-3800 - The University of Chicago

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12464284 Department
BSD SUR - Cardiac Surgery: Administration
About the Department
The Section of Cardiac Surgery at the University of Chicago draws upon a
tradition of innovative clinical practice and scientific research to
provide the highest level of care to our patients. We continue to
pioneer and develop new programs and techniques.
Our cardiac surgeons have established a renowned heart transplant
program, which is the largest in Illinois and second largest in the
Midwest. Our program's physicians and surgeons were the first to
successfully simultaneously perform a heart, liver and kidney transplant
and have extensive experience in multiple organ transplants.
Complementing these complex surgical techniques is our faculty's vast
experience in minimally invasive surgical techniques. We were the first
to perform a DaVinci-assisted coronary artery bypass graft surgery in
Chicago and routinely perform minimally invasive valve surgeries,
including complex redo valves.
Our pediatric cardiac surgeons are also at the forefront of surgical
procedures. Our state-of-the-art Comer Children's Hospital allows our
faculty to enhance and expand their innovative and pioneering work in
hybrid surgery: a minimally invasive, off-pump approach for newborns
suffering from hypoplastic left heart syndrome. This technique buys
time, enables the infant to survive without a massive operation soon
after birth and allows the child to grow for several months, which makes
follow-up operations easier.
Our team of scientists are committed to improving our understanding of
complex heart diseases and uncovering new ways of tackling these
conditions. This ongoing work and achievement would not be possible
without the cohesive effort of the faculty and staff. We are always
looking for individuals who are willing to work in our dynamic and
collaborative environment toward the shared goal of improving the health
of patients in our community and beyond.
Job Summary
Under general supervision from the Section Administrator, the Operations
Manager performs a range of professional activities in the Department of
Surgery for clinical programs related to teaching, medical research, and
clinical care. May assist in developing and executing business plans.
Responsibilities
- Leads and supports projects and/or program development and
implementation. Effectively interacts with both internal and
external executives and staff, as well as consultants, to create
projects and/or program design and ensure the success of projects
and initiatives. Coordinates logistics of major events, and assists
in planning events.Prioritizes and manages multiple projects
simultaneously and follows through on issues in a timely manner.
- Oversees management of day-to-day financial processes, payment of
invoices, the purchase of goods and services, and the processing of
reimbursements.Monitors and reconciles accounts.Researches, compiles
and analyzes data to create reports, presentations, proposals and
other documents, including, but not limited to operational,
financial and monthly reports.Ensures compliance with relevant
University policies and guidelines.
- Responsible for day-to-day office management.Develops and implements
office procedures and policies.Develops and manages communications
by assisting in creating and revising program materials, including
brochures and website content under moderate direction of Section
Administrator. Manages physician and staff absences and responsible
for coordinating gaps in coverage. Oversees and maintains the
physical office space, ordering equipment, repairs and upgrades.
Leads administrative staff by providing guidance and ensuring
consistency and compliance on calendar, itinerary and other
day-to-day administrative responsibilities. Provides coverage during
gaps in administrative coverage due to absence, leaves of absence,
vacancies, etc.
- Coordinates staff and faculty recruitment and on-boarding
efforts.Conducts candidate phone screens, ensures seamless interview
experience, solicits reference checks, and communicates/tracks
on-boarding and training process. Coordinates the timely submission
of credentialing and re-credentialing packets.
- Professionally supports the clinical department management.
Implements plans for clinical educational programs and initiatives.
- Assists faculty in the pursuit of grants and awards. Conducts
special studies and projects, including the development and
enhancement of funding opportunities by working closely with the
faculty in the section.
- Acts as a liaison between the section and other University
departments.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications