Operations Executive Administrative/Project Assistant - Employment Process Group

Hi,

I'm the recruiter for an Operations Executive Administrative/Project Assistant with a 20-year insurance industry business solutions services company

Family-friendly, Downers Grove, IL headquarters location; hybrid schedule

Competitive Salary, 401K match, PTO, 100% Paid Benefits

HIGHLIGHTS

• 2 days remote; 3-days in Downers Grove office
  

• Negotiable salary, 401K Match, PTO, 100% paid benefits
  

• Multiple C-Level Exec admin support: book travel arrangements, organize calendar/schedule meetings, correspondence, research, report prep, arrange calls, develop itineraries/agendas, presentation/meeting needs
  

• Order supplies/office inventory, liaise with building management
  

• Oversee Front desk duties: reception/welcome guests/customers, answer phones/direct calls, sort/distribute mail
  

• Meeting logistics: scheduling, catering, A/V, presentation/meeting materials/office calendar
  

• PM Corporate Events;  Sales Conferences/Trade Shows across US (working with Event Planner) 
  

• Support VP Operations with enforcement of company SOPs
  

• Daily operations reporting/resolving issues, maintain company databases
  

• Uphold strict confidentiality with C-Level correspondence/ needs
  

If you’d be open to an exploratory call, please let me know when we might speak briefly.  If you remain interested, we’ll connect you directly with the hiring executive.

Requirements

REQUIREMENTS

Associate or Bachelor’s degree OR 2+ years administrative/executive assistant experience including:

• Previous experience managing travel/schedules
  

• MS Outlook, Word, Excel, Power Point
  

• ASANA & HUBSPOT (or similar CRM)
  

• Proactive self-starter; able to develop solutions, brainstorm new ideas independently/on a team, work in a fast-paced with strong time management skills
  

Benefits