Operations Coordinator - Beacon Communications

Title: Operations Coordinator

Department: Operations Reports to: General Manager

Employment Type: Full-Time Status: Non-Exempt

Date: June 2024

Responsibilities:

The Operations Coordinator is responsible for assisting the Operations Management team in the planning, project implementation, resource scheduling, project completion, client satisfaction, and financial outcome of assigned projects. The ideal candidate will be required to work closely with the operations management team in coordinating all contractual requirements throught out the project life cycle. These duties include, but are not limited to:

• Project submittals & O&M procurement
• Assist General Manager/Project Managers (GM,PM) in cost tracking from initial budget to project completion
• Change Order tracking
• Project percent complete tracking
• Record and distribute internal meeting minutes
• Generate monthly project reports
• Assist PMs with project budget maintenance
• Assist GM with weekly project reporting
• Work with PM
• Chair weekly schedule meeting
• Finalize, coordinate, distribute and maintain the weekly field labor schedule.
• Work with Admin to get project COIs and Bonds
• Work with PMs/Payroll to get payroll accurate on Davis Bacon projects
• Ensures all project documentation (JHAs, Dailys, and Toolbox Talks) are completed by technicians and properly saved in project folders.
• Work closely with the project managers to understand project schedules and upcoming manpower requirements
• Chair weekly safety meetings with the technicians
• Maintain safety manual and safety documentation
• Manage and approve Tech & Subcontractor (temp worker) weekly timesheet submissions
• Work with Sr. Management and HR to coordinate tech training and training documentation
• Process and manage travel requests and reservations for Operations staff
• Arrange and schedule project turnover meetings
• Schedule project status meetings
• Arrange and schedule project kickoff meetings
• Schedule project closeout and service turnover meetings
• Coordinate the project transition to the service department
• Manage and update reporting tools for projects as required

Key competencies:

• Excellent written and verbal communication skills.

• Responsible, self-motivated, detail oriented, personable and well-organized.

• Superior customer service skills to deal with both internal and external customers.

• Manage multiple tasks simultaneously.

• Teamwork and Collaboration

• Planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.

• Effectively handle stressful situations.

• Adaptability to different situations

• Attention to detail and high level of accuracy

Minimum Requirements:

1. 3 years coordination experience, preferably in a construction environment.
2. Proven ability to coordinate multiple projects/activities in a fast-paced environment.
3. Demonstrated strong interpersonal skills and ability to work with multiple members of a team.

1. Strong Microsoft Office skills
2. Accounting experience a plus

Essential Functions:

1. Requires prolonged sitting, standing, some bending, stooping and stretching. Requires manual dexterity and eye-hand coordination for data input.
2. Consistent, reliable and timely attendance.
3. Maintain a clear drug and alcohol screening protocol.

This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

An Equal Opportunity Employer

We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.