Operations Coordinator - AdOutreach
Austin, TX
About the Job
About the Position:
AdOutreach is looking for a driven, highly organized Operations Coordinator to oversee and improve upon AdOutreach’s daily operations and work with our Director of Operations to develop new internal systems that will support our fast-growing business. The Operations Coordinator will also work with the Sales and Client Success teams to support the key operational needs of each department.
On a typical day, the Operations Coordinator will perform various administrative duties including but not limited to processing accounts receivables and recording transactions accordingly, sending invoices and contracts in a timely manner, as well as managing and updating data sheets for several functional areas of the company. The Operations Coordinator’s mission is to promote operational efficiency in each department while executing operational tasks in a timely and efficient manner.
To succeed in this position, you should have excellent organizational, administrative, and problem-solving skills. You should also possess strong communication, interpersonal, and customer service skills. If you are a detail-oriented, driven individual who enjoys working in a fast-paced, dynamic team environment, we want to hear from you.
Operations Coordinator Responsibilities:
Processing accounts receivables on time
Recordings transactions
Communicate with clients as needed to assist with payments
Manage sales commissions spreadsheets
Sending invoices and contracts in a timely and efficient manner
Availability to work off-hours and weekends to process payments, prepare invoices, send contracts, and handle additional operational tasks
Evaluating the current needs for processes and existing Standard Operating Procedures and creating new processes as needed
Assist in event planning and coordination with vendors
Manage and update data sheets for several functional areas of the company
Assist in project management by assigning tasks, tracking progress, and facilitating cross-department communication
Analyze data/metrics and report findings to the Director of Operations in order to contribute to the overall success of AdOutreach
Additional tasks as needed
Requirements:
Ability to multitask and manage several duties and responsibilities simultaneously
Exceptional organization and analytical skills
Strong attention to detail and punctuality are critical
Commitment to high standards of work
Ability to adapt with a coachable, open-minded attitude
Proactive approach to team and client communication
Systematic and process-oriented approach to solving problems
Experience with Google Sheets & Google Suite
Experience with Hubspot is a plus
Must be located in Austin, Texas
Tools:
Hubspot
Google Suite
Stripe
ScheduleOnce Scheduling Software
Zoom
Kajabi
DocuSign
Asana
Loom
Slack
Our Core Values:
Empowering Successful Clients: We believe that when our clients succeed, we succeed. We want to empower every business owner, and will therefore go the extra mile to help them achieve their goals.
Leading with Passion & Excellence: We all use our passion as fuel to strive for excellence in everything we do.
Operating with Integrity: We take pride in our work and take ownership of our actions. We communicate both internally and externally with unwavering honesty and respect.
Embracing Growth: We provide an environment that fosters personal development and professional growth. We are constantly seeking innovation and growth in order to create a larger and longer-lasting impact.