Operations Clerk from System One

Work Schedule: In-Office, Normal Business Hours (9/80 Schedule)

Duration: 1-Year Contract

Pay Rate: $22 - $26 /hr

Position Overview:

A leading company in the industrial sector is seeking a detail-oriented Operations Clerk to support site operations by handling workforce scheduling, onboarding coordination, training administration, and clerical duties. This role is essential in ensuring smooth day-to-day operations and effective communication between operators, supervisors, and various departments.

Key Responsibilities:

Workforce Scheduling & Timekeeping

• Input and manage Kronos records, including overtime shifts, vacations, shift swaps, job codes, and setup codes.
• Verify gate punches, missed punches, and timecard signoffs (biweekly).
• Monitor and maintain the vacation calendar, ensuring compliance with company policies.
• Pull and review overtime sign-ups and scheduling needs from various sources.
• Coordinate setup supervisor coverage and manage open shifts due to vacancies or leave.

Onboarding, Training & Development Coordination

• Organize and track training plans for new hires and cross-training initiatives.
• Schedule and coordinate progress checks, panel reviews, and testing.
• Compile and distribute training materials and ensure all trainees receive updated documentation.
• Maintain training records, update seniority lists, and oversee development opportunities.
• Schedule training sessions in alignment with operational and overtime needs.

Administrative & Office Support

• Serve as the first point of contact for operator inquiries, addressing questions and concerns via calls and emails.
• Order and manage non-warehouse office supplies for operators and administrative teams.
• Print, compile, and distribute updated operational and training materials.
• Post and communicate weekly schedules, training sessions, and development plans.
• Identify and correct scheduling conflicts as needed.

Qualifications & Skills:

• Experience with Kronos or similar timekeeping software is preferred.
• Strong organizational and administrative skills, with the ability to manage scheduling and training logistics.
• Excellent verbal and written communication skills to interact with employees at all levels.
• Detail-oriented with the ability to handle multiple priorities efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Prior experience in a manufacturing, industrial, or operations environment is a plus.

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