Operations Assistant - State of North Carolina

The Division of Public Health is accepting applications for an Operations Assistant/Administrative Specialist I. This position will serve as an Operations Assistant supporting the State Center for Health Statistics (SCHS) section and its branches. The primary function of this position is to serve as a member of the Operations team with the following duties/tasks:

• Conduct purchasing for the section per DPH procedures and software (eProcurement). Adhere to those procedures, track all steps in the purchasing process, requisitions, develop written justifications and specifications, P-Card usage, and processing.
• Maintain all purchasing operational procedures per the daily administration of SCHS purchasing affairs and attending operational meetings as required within the section.
• Regularly communicates with vendors and internal customers relating to needs for SCHS and its branches.
• Writes and prepares invoices for contract partners to pay SCHS for various work completed.
• Process all Travel Authorizations for the section following DPH Travel Policies, including organizing hotel prepayments, registration fees, and airline invoices.
• Reviews staff reimbursement forms to ensure correctness and validity of the request before submitting to the internal Accounts Payable team.
• Assist with scanning of files for programs.
• Issuance and tracking of keys that are issued to employees so that only persons with need to have access to certain areas.
• Responsible for new permanent and temporary employee activities/paperwork, such as badges and parking forms.
• Provide support in the coordination of office space allocations for both permanent and temporary employees.
• Assist with SCHS operations duties and projects as needed.

About the Division of Public Health and the State Center for Health Statistics:
The NC Division of Public Health (DPH) works to promote and contribute to the highest possible level of health for the people of North Carolina – Everywhere, Everyday, Everybody.

As a part of DHHS, the Division of Public Health is comprised of several sections serving the citizens of North Carolina. The North Carolina State Center for Health Statistics is a part of the Division of Public Health and is responsible for data collection, health-related research, and production of reports and maintenance of a comprehensive collection of health statistics. We provide high quality health information to ensure more informed decision-making and effective health policies. Our goal is to improve the health of all North Carolinians and their communities.