Operations Assistant - Verdantas
Irvine, CA 92612
About the Job
Description
We are Leighton, a Verdantas company!
Leighton boasts a 62-year legacy providing innovative geotechnical, geologic, environmental, materials testing, and special inspection solutions to local municipalities, public agencies, and private clients across southern California. The Leighton difference lies in our expertise, our passion, and, most importantly, our people. Together with Verdantas, we are committed to supporting our clients with sustainable, high-quality, value-added services. Be a part of building the next great comprehensive environmental, energy, water, and civil infrastructure consulting firm. Partner with your peers and leaders to make a lasting, positive impact on society through some unique projects affecting our clients and our communities.
Leighton boasts a 62-year legacy providing innovative geotechnical, geologic, environmental, materials testing, and special inspection solutions to local municipalities, public agencies, and private clients across southern California. The Leighton difference lies in our expertise, our passion, and, most importantly, our people. Together with Verdantas, we are committed to supporting our clients with sustainable, high-quality, value-added services. Be a part of building the next great comprehensive environmental, energy, water, and civil infrastructure consulting firm. Partner with your peers and leaders to make a lasting, positive impact on society through some unique projects affecting our clients and our communities.
Job Summary: We are seeking a dynamic Operations Assistant who will report directly to the West Area Leader along with assisting two other department leaders and our business development manager. This role is a blend of operations and executive administration.
Responsibilities:
Calendar Management:
•Meeting Scheduling, Preparation and Coordination
•Preparing meeting agendas, taking minutes, and distributing follow-up action items.
•Creation of PPT slide decks for meetings/ presentations
Event Registration/ Coordination:
•Association Event/ Conference/ Travel Coordination
•Assistance with Employee Reviews/ Goals
Leadership/ Operations Organization:
•Maintaining and organizing West leadership files and folders
Data Generation and Reporting:
•Consistent generation of sales pipeline, delineating by market sector and practice line
•Organization of company master contracts with critical information
•Generation of Project Delivery worksheets with project budgets
Social Media/ Good News Communications Lead
•Work with marketing to identify good news to share to team, in addition to post to Social Media
Accounting Assistance:
•Expense sheets
•Meeting Scheduling, Preparation and Coordination
•Preparing meeting agendas, taking minutes, and distributing follow-up action items.
•Creation of PPT slide decks for meetings/ presentations
Event Registration/ Coordination:
•Association Event/ Conference/ Travel Coordination
•Assistance with Employee Reviews/ Goals
Leadership/ Operations Organization:
•Maintaining and organizing West leadership files and folders
Data Generation and Reporting:
•Consistent generation of sales pipeline, delineating by market sector and practice line
•Organization of company master contracts with critical information
•Generation of Project Delivery worksheets with project budgets
Social Media/ Good News Communications Lead
•Work with marketing to identify good news to share to team, in addition to post to Social Media
Accounting Assistance:
•Expense sheets
Qualifications:
•Bachelor’s degree or equivalent experience
•Excellent organizational and time management skills
•7 or more years of administrative and operations experience supporting high level leaders
•Strong Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
•Strong written and verbal communication skills
•Attention to detail and accuracy in data entry
•Ability to prioritize tasks and meet deadlines
•Basic understanding of engineering consulting principles and terminology (preferred)
•Excellent organizational and time management skills
•7 or more years of administrative and operations experience supporting high level leaders
•Strong Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
•Strong written and verbal communication skills
•Attention to detail and accuracy in data entry
•Ability to prioritize tasks and meet deadlines
•Basic understanding of engineering consulting principles and terminology (preferred)
Benefits:
- Flexible Work Environment
- Paid Parental Leave
- Medical
- Dental
- Vision
- Life and AD&D Insurance
- Short-Term and Long-Term Disability
- 401(k) with Company Match
- Paid Time Off + Holidays
Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance — regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce.
Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet
Source : Verdantas