Operations Assistant - Ballard Marine Construction

WHY JOIN BALLARD MARINE CONSTRUCTION?

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with likeminded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular about who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Job Summary:

The Operations Assistant is responsible for various administrative tasks, functions, and duties. Such as providing support in the areas of operations, accounting, HR, IT, safety and contracts and risk to ensure smooth and efficient support within their assigned project.

Ideal Candidate:

Core Attributes:

·Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can or will.

·Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.

·Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed with doing our best and we do what it takes to win.

·Trustworthy and Respectful - We are passionate about honesty, authenticity, and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.

·Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask, “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education:

·High School education or equivalent.

·Driver’s License

Experience:

·2 years of working experience, preferably in a related role.

Skills:

·High level attention to detail

·Ability to multi-task, prioritize and manage competing priorities

·Strong verbal and written communication skills

·Ability to build strong and trusting relationships with all levels within the organization

·Proficient in Microsoft applications with strong capabilities with Word and Excel

·Self-motivated and able to work independently

·Works effectively within a team environment

Responsibilities:

·General office administrative and project support as needed

·Arrange travel (lodging, airfare, car rentals) for management and field personnel.

·Manage shipping & receiving for the office and warehouses.

·Provide support to the operations of the project.

·Assist with project hiring and staffing needs.

·Maintain project documents and folders daily with adequate document control processes in place.

·Download weekly credit card receipts for project folders.

·Manage company fuel cards to include issuance, tracking, usage review and coding.

·Support home office accounting weekly/monthly close calendar i.e.., vendor comms, receipts, project pm comms as requested.

·Maintain Operations and Field crew list.

·Maintain equipment tracking, certs as determined by project.

·Support project specific reporting needs.

·Assist with project start-up, operations, and close-out activities.

·Provide support Home Office groups to facilitate tasks that need Regional support

·Assist CRL by acquiring documentation/data as requested.

·Assist HR with setting up new hires, getting I9’s completed.

·Assist with dispatch, timekeeping, and payroll status changes of field employees.

·Support Cultural leadership at regional level to include recognition of team members for birthdays, anniversaries, company events, etc.

·Support and maintain the required compliance notices/posters at offices and jobsites.

·Provide support to HSE regarding certification, drug screens, quarterly reports, DOT, etc.

·Support for ISN badging, training, certs, reports as needed.

·Support for Operator Qualifications (OQ) reporting to client as needed.

·Coordinate, communicate, create, and maintain purchase orders in support of projects.

·Ensure workflow processes are completed according to policy and guidelines.

·Perform a daily review and distribution of employee timecards, foreman's reports, and equipment riders to shared services.

·Review, provide coding, and acquire approvals for monthly cell phone invoice.

Physical Demands Working Environment:

·General office environment.

·Prolonged period sitting at a desk and working on a computer.

·Must be able to lift 20 pounds at a time.

Benefits:

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

EEO Statement:

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.