Operations and Administrative Assistant - DC Youth Orchestra Program

The DC Youth Orchestra Program (DCYOP) seeks an experienced Operations and Administrative Assistant to join our team. This is a full-time, exempt position with a yearly starting salary of $50,000 - $60,000, commensurate with experience. DCYOP is currently operating in a hybrid environment.

The Operations and Administrative Assistant is key in supporting the Operational effectiveness of DCYOP. This role supports Human Resources and financial management and assists the Executive Director. The Operations Assistant works closely with and administratively supports the Executive Director.

We embrace being a place where everyone belongs and does their best work. This position will play an important role as a support staff and will contribute towards DCYOP’s sustainability and ongoing success.

MAIN AREAS OF RESPONSIBILITY

Please note that this job announcement is designed to cover essential duties and key responsibilities that are required of this position; however, it is not all-encompassing. The precise duties and responsibilities of the job may change over time. The Operations and Administrative Assistant will perform other duties as assigned in keeping with the general nature of the position.

Office & Vendor Management
Manages daily office operations for staff, coordinates vendors, and leads safety practices.

Administration, Billing & Finance
Provides support in financial management, expense tracking, and strategic planning.

Executive Director and Board Support
Provides administrative support to the Executive Director and Board of Directors, including meeting and event scheduling and research.

Human Resources
Supports the employee experience, including recruitment, employee file management, onboarding/offboarding, and staff culture.

Merchandising
Manages DCYOP branded merchandise and sales.

REQUIRED QUALIFICATIONS

Education:

Bachelor's degree in business administration, project management, or related field or equivalent professional hands-on work experience in a related field

Experience:

A minimum of 2 years experience in the following:

• Finance and billing
• Customer service
• Leadership support role with project management responsibilities

Other required experience:

• Proficiency in Microsoft Suite (Word, Excel, Outlook, Teams) and other software programs, including Zoom and Google. Demonstrated ability to learn and navigate new systems. Adequate knowledge of general office equipment and systems
• Proven ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• A high level of judgment, the ability to take initiative and work independently, and a keen attention to detail.
• Prior experience planning, organizing, and executing small- and large-scale meetings, training, and other events in advance and on short notice, including agendas and workshops within an established budget
• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels.
• Excellent verbal and written communication skills, with the ability to draft professional correspondence and prepare polished presentations.
• Ability to handle multiple “priority” projects simultaneously.
• Skilled in developing and maintaining effective relationships with a diverse team, consultants, vendors, and other stakeholders.
• Experience assisting with preparing standard administrative documentation, such as small purchase requests, training requests, visitor requests, VISA requests, travel requests, leave requests, etc.

Preferred Qualifications:

• Knowledge and experience working with boards
• Accounting and expense management software experience
• Ability to develop, monitor, and analyze budgets
• Human Resources and HRIS experience
• Interest in orchestral music and music education.

Travel:

This position is expected to join DCYOP on its biannual international summer tours. Occasional domestic travel might be recommended for training, conferences, performances, or other relevant events.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Noise levels can be loud, as expected in a music environment when working directly with classes or during performances. No or extremely limited exposure to physical risk.

About DCYOP:

The DC Youth Orchestra Program (DCYOP) mission is music for young people; achievement for life. Our goals are to provide quality music instruction and performance opportunities for young people across the DC metropolitan area's full diversity; develop a Youth Orchestra capable of competing successfully at national and international levels; and instill in our students the discipline and focus necessary to succeed academically as well as musically.

DCYOP's vision is to offer the highest quality, diverse music education program, with our top orchestra emblematic of the District of Columbia. We seek to help define the future of music education in DC by ensuring that every student who desires music education has reasonable access.

We are seeking an experienced Operations and Administrative Assistant to join our team. This is a full-time, exempt position with a yearly starting salary of $50,000 - $60,000, commensurate with experience. DCYOP is currently operating in a hybrid environment. Typical work schedule is Tuesday - Saturday. This role is required to be in-person every Thursday and a minimum of 2 Saturdays each month. 

DCYOP employee benefits include:

• Employer paid Health, Dental, and Vision Insurance for employee
• 11 Paid Holidays
• 2 Floating Holidays Paid Winter and Summer Break
• 15 Paid Vacation Days and 6 Paid Sick Days
• Life and Disability Insurance
• Simple IRA with Employer Matching
• Health Club Reimbursement

Diversity, Equality, Inclusion, Belonging, and Accessibility (DEIBA) Statement
At DCYOP, we believe that all children should experience the transformative power of music education. That purpose and our inclusion of “all” directly link to our inclusivity value as an organization. We also believe that when our work family feels respected and included and that they belong, they can bring their best selves to work and inspire our students and great ideas. DCYOP expects all employees to respect and be sensitive to Diversity, Equity, Inclusion, Belonging, Accessibility, and the cultural differences of applicants, other employees, and those we serve. We demonstrate this respect and sensitivity without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability (actual or perceived), source of income, place of residence or business, military service, and any other basis protected by federal or District of Columbia law.

EEO Statement

DCYOP is an equal-opportunity employer. DCYOP prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. DCYOP conforms to the spirit as well as to the letter of all applicable laws and regulations.

How to Apply:

Candidates must submit all the following information to be considered for the position:

1. Resume

2. Cover letter indicating your interest in the position and how your experiences will benefit DCYOP

Applications are considered on a rolling basis until the position is filled. The most qualified applicants will participate in an initial screening. 

DCYOP conducts pre-employment background checks on all selected candidates. If you are a finalist, we will investigate your background, employment history, references, and any related employment matters to determine your suitability for employment.

DCYOP is committed to fully complying with the Americans with Disabilities Act (ADA) and ensuring equal employment opportunities for qualified persons with disabilities. Reasonable accommodation(s) may be available to enable persons with disabilities to perform the essential job duties. This posting is a summary of and not an all-inclusive list of the essential job duties.

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