Operations Administrative Assistant at Beacon Hill

Non-Profit Organization located in Central Harlem is seeking to hire a Temporary Operations Administrative Assistant to start ASAP with a minimum commitment through April 2025. There is a high likelihood this role goes perm if it's the right fit. This position will operate on a hybrid schedule, requiring Tues-Thurs on-site with Mondays/Fridays remote. Hours are 10am-6pm with an hour lunch break (35-hour week). This individual will play a large role in ensuring the smooth operation of daily functions, supporting the Operations Department and collaborating with department managers to streamline workflows. Pay rate is $30/hour while temp.

Key Responsibilities:

• Act as the central contact for the Operations Department, coordinating internal and external communications.
• Manage email correspondence and schedule meetings, appointments, and events for the Chief Operating Officer.
• Organize and maintain project schedules, ensuring key milestones are met on time.
• Facilitate communication between the Chief Operating Officer and department managers, ensuring alignment on priorities and actions.
• Serve as liaison for project teams and stakeholders, ensuring timely information flow.
• Edit and distribute board reports and documents for the Real Estate Board Committee and Operations Management.
• Maintain project documentation, including contracts, reports, and meeting minutes.
• Coordinate cross-departmental tasks and deadlines to support operational efficiency.
• Organize department meetings, follow up on action items, and ensure project deliverables align with goals.
• Coordinate resources, personnel, and materials for efficient project execution.
• Act as a backup to the Executive Assistant to the President and CEO as needed.
• Manage contract execution for COO signature and maintain organized records.

Qualifications:

• Proven experience in administrative roles, preferably in operations or related departments.
• Strong organizational and multitasking skills with the ability to manage multiple priorities.
• Flexibility and agility in adapting to changing needs in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Concur.
• Ability to work independently and collaboratively across teams.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)