Operations Administrative Assistant in Honolulu - Aloha Hospitality Professionals

Pay Range: $20-23 per hour, depending on experience

Operations Administrative Assistant - Honolulu

Location: Downtown Honolulu, HI

Are you a detail-oriented problem solver with a knack for delivering exceptional customer service? Look no further! AlohaHP is currently seeking a dedicated Operations Administrative Assistant to join our team in downtown Honolulu. You'll be instrumental in ensuring the smooth functioning of this CPA firm's daily operations.

Responsibilities:

Supporting Tax & Audit Divisions:

• Process financial statements and proposals.
• Handle tax returns and engagement letters.
• Conduct eFiling procedures.
• Maintain client data accurately and securely.

Managing Company Academy:

• Distribute newsletters to relevant stakeholders.
• Update rosters as required.
• Post internal communications as directed.

Assisting Consulting Division:

• Provide support to the Consulting Division as needed.

General Administrative Duties:

• Scan documents.
• Maintain office equipment, including copiers.
• Manage incoming and outgoing mail.
• Ensure the firm's database is updated and accurate.
• Perform routine office maintenance tasks.
• Handle incoming calls and direct them appropriately.
• Run errands within the downtown area as required.
• Clean and sanitize common areas.
• Greet visitors to the office in a professional manner.
• Maintain awareness of fire safety protocols.

Working Conditions:

• The Operations Administrative Assistant works a standard day shift in an office environment from 8:00 am - 5:00 pm.
• Alternate work schedules may be required based on client needs.

Education and Experience:

• Associate's degree or higher preferred.
• Office administration and support experience preferred.
• Experience working in a public accounting firm preferred.

Minimum Requirements:

• Intermediate knowledge of MS Word and Excel.
• Ability to lift up to 25 lbs.
• Typing speed of 50 WPM.