Operations Administrative Assistant - JetStream Ground Services Inc.

Position Title: Operations Administrative Assistant

Reports to: General Manager

Classification: Full Time – Non-Exempt

Compensation: $

Position Purpose:

The Operations Administrative Assistant is responsible for performing administrative related duties on a professional level and works closely with HR Management, Administrative and Operational Leadership teams.  The Operations Administrative Assistant requires excellent organizational skills and the ability to handle sensitive information confidentially.

• Maintain all employee and applicant documentation as dictated by governing agencies
• Assist with recruitment tasks such as reviewing applications, conducting interviews, etc. as needed
• Perform HRIS data entry and personnel file maintenance
• Responsible for ordering and ensuring distribution of New Hire and Anniversary uniform kits
• Maintain and coordinate employee recognition programs
• Maintain accurate records for employee pay rates, promotions and transfers.
• Assist with employees disciplinary actions ensuring that completed forms are added to personnel file
• Perform other duties as required and/or assigned

Competencies

• Ethical Conduct
• Leadership Attributes
• Decision Making
• Ability to manage conflicts
• Industrial Relations
• Effective communication; written and verbal
• Excellent organizational and time management skills

Required Education & Experience:

• Associate’s Degree in Business Administration and/or related field; with 2-3 years of human resources experience required or a combination of education and experience.

Supervisory Responsibility

This position has no direct supervisory responsibilities, but does serve as a coach and mentor to leadership and administrative positions.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk or hear. This is a mostly sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type

This is a full time position. Regular work schedule Monday through Friday. Occasional evening and weekend work may be required as job duties demand.

Travel

Little travel is expected for this position

JetStream Ground Services, Inc. offers competitive salaries and comprehensive benefits including paid new hire orientation, training, Holidays and Personal Time Off (PTO), Health Insurance including Dental, Vision Insurance, 401 (k) and endless opportunities to advance.

JetStream Ground Services, is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (561) 746-3282 or send an e-mail to recruitment@jetstreamgs.com and let us know the nature of your request and your contact information. As an Equal Opportunity Employer, our hiring decisions are based on merit, qualifications, and business needs.

The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.  All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed. #JGS