Office Support Specialist- Hybrid - Essendant

Description Essendant is a purpose-driven company that reaches beyond business goals to define its success within commerce today

We support our associates, customers and communities – our core values and guiding principles shape what we aspire to do

Integrity, Collaboration, Customer-Centric, Embrace and Drive Change are our core values that serve as the foundation of our pathway to success

Diversity, Equity & Inclusion, Giving Back, Associate Safety, and Accountability are our guiding principles that motivate us to focus on creating a safe and rewarding experience

Essendant is a leader in supporting the supply chain industry and has been in business for 100 years to deliver the best practices for our customers and associates

Join us at Essendant, the better way to commerce

Schedule: Monday/Friday Remote; Tuesday, Wednesday, and Thursday in-office 8:30 - 5:00pm Major Responsibilities: + Plan and coordinate schedules for executive team and events; ensure schedules are followed and respected + Research, prioritizes, and follow up on incoming issues and concerns addressed to multiple Company Leaders, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response + Provide a bridge for smooth communication between the Executive team and internal departments by maintaining credibility, trust and support with senior management staff + Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive team's ability to effectively lead the company + Prioritize conflicting needs; handle matters with speed and efficiency, being proactive, and following through on projects to successful completion, often with deadline pressure + Maintain discretion and confidentiality regarding any relationships, discussions, and material that the executive assistant is privy to + Manage an extremely active calendar of appointments + Execute special projects + Complete expense reports including composing and preparing correspondence that is sometimes confidential + Arrange complex and detailed travel plans, itineraries, and agendas + Compile documents for travel-related meetings + Understand and demonstrate Essendant’s Core Values and Guiding Principles

+ Perform other duties as assigned Skills/Knowledge Required: + Superior organization and time management skills + Ability to maintain complete confidentiality at all times + Ability to exercise discretion and sound judgment + Ability to interact and communicate with executive management + Ability to identify problems, analyze information, and develop solutions to complex challenges + Ability to multi-task in a fast paced, dynamic organization with cross-departmental interaction + Excellent verbal and written communication skills + Knowledge of administrative functions and procedures including the ability to manage records, transcribe information, and create forms + Comprehensive knowledge of organization policies and procedures + Solid grasp of Standard English fundamentals and conventions (word usage, spelling, grammar, syntax, etc.) + Proficiency in Microsoft Office products, including Word, Excel and PowerPoint, with the ability to create presentations as needed Education and Experience: + High School Diploma or GED required; some college coursework preferred + Experience in an admin role or managing projects preferred + Corporate experience preferred Benefits: + Health benefits (Medical, Dental, Vision) + 401k with matching + Company Holidays + Overtime Pay for hourly employees + Paid Vacation, Floating Holidays, and Sick Time + Maternity and Parental leave benefits + Employee discount + Tuition Reimbursement + Employee Assistance Program ABOUT ESSENDANT (https://vimeo.com/606677833/91f9383175) Essendant drives to be inclusive and celebrates diversity by starting with our associates

We are an Equal Employment Opportunity employer that is committed to building a diverse and inclusive environment

We strongly encourage candidates to apply for opportunities, even if you do not believe you meet every one of the qualifications described

At Essendant we are building an elevated community by creating a safe and supportive work environment

We prohibit discrimination and harassment of any kind, including or based on age, race, color, disability, ancestry, religion, sex, gender identity or expression, sexual orientation, pregnancy, marital status, national origin, protected veteran status, or any other characteristic protected by federal, state, or local laws

People are what drives our company

We are one team with endless possibilities

We are Essendant

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information

41 CFR 60-1.35(c)