Office Specialist - ImageTrend

About Us:

ImageTrend, Inc. is dedicated to connecting life’s most important data in the healthcare and emergency response community. We deliver software solutions, data analytics and services for EMS, hospitals, community paramedicine (CP), critical care, fire, and preparedness to enable fully integrated patient-centric healthcare and public safety. Our commitment to innovation, its clients, and providing world-class implementation and support is unsurpassed. Based in Lakeville, Minn., ImageTrend combines business analysis, creative design and data driven architecture to offer scalable solutions and strategies for today and the future.

Employment at ImageTrend is not just about doing a job; it's about being a part of a community. We are top-notch talent, passionate about making a difference through the work we do together!

Description:

The Office Specialist will support the daily operations and office activities for ImageTrend, including assisting with day-to-day onsite interactions with clients, team members, executives and other visitors at our headquarters, and other general administrative tasks.

This role helps ensure a smooth and efficient experience for both facilities and general operations and we’re looking for a collaborative, proactive, and organized individual with high attention to detail. Our Office Specialist will be onsite 5 days a week with occasional flexibility for remote days, and will also need to be friendly, inviting, agile & eager to learn so we can continue to improve on existing processes.

What You'll Do:

• Work onsite at the office with assisting the Executive Assistant to ensure positive onsite experiences for those visiting or working from our corporate headquarters
• Coordinate timelines and collaborate cross-functionally as needed to help with planning and execution for corporate and in-person events
• Help maintain the event calendar and coordinate or communicate with guests and internal team members
• Coordinate hospitality and organizing experiences for guests and employees who are in-office
• Support office logistics, including travel coordination assistance, shipments & deliveries, ordering supplies and inventory management, and other tasks as required
• Provide administrative assistance with corporate programs, vendor communication, expense reports and other coordination tasks as needed
• Route or communicate and coordinate with building and facilities for operational needs, including repairs, services, janitorial or other maintenance, security, safety & other follow-ups as necessary
• Collect or provide office documents, records and files as needed, including certificates of insurance, or other required documentation
• Assist with compiling or preparing company communications or presentation materials as required
• Provide back-up assistance for reception or other office needs as required and assist with special projects or requests
• Travel to industry or company events, and other offsite meetings or local errands as required
• Perform additional duties or tasks as assigned

Requirements:

• Degree, coursework, certification or other professional development program towards business or administration preferred, or the equivalent combination of education and experience
• Experience in administration, reception, or other general back-office coordination work
• Strong customer service, interpersonal and communication skills, both written and verbal
• Proactive self-starter who can work independently within a highly collaborative and team-oriented environment
• High attention to detail and strong analytical, problem-solving and critical thinking skills
• Strong time management skills, self-motivation, and the ability to succeed and adjust to changing priorities in a fast-paced environment
• Strong technical aptitude to learn new systems and extensive knowledge of MS Office Suite, Adobe Acrobat or other similar tools
• Ability to maintain discretion when handling proprietary and confidential information
• Enthusiasm for learning and expanding knowledge or skills
• Strong work ethic, integrity, honesty, collaboration and team orientation
• Ability to work in-office 5 days a week as required, or hybrid as allowed
• Ability to travel up to 10% annually

Position Salary Range: The annual base salary range for this full-time role is $50,000 - $65,000 USD + bonus + benefits + perks + community gains. Within the range, individual pay is determined by job-related skills, education or training and other relevant qualifications.

Benefits, Time Off & Perks at ImageTrend

• Insurance: Core healthcare coverages, plus employer sponsored group policies & additional voluntary plans
• Paid Time Off: Flexible PTO, Sick Days, Holidays, Parental Leave & Volunteering
• Retirement: Roth or Traditional 401(k) & Employer Match
• Flexibility: Remote, Hybrid & Onsite options, Flex & Alternate Scheduling Arrangements
• Career Advancement: Internal growth, Tuition Reimbursement, Professional Development & LinkedIn Learning access
• Long-term: Community Gains Incentive Program
• Other perks: Referral Bonus Program, Employee Assistance Program

ImageTrend is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at 952-469-1589, and ImageTrend will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

ImageTrend participates in the Electronic Employment Verification Program (E-Verify) to validate employee Form I-9 documentation. Please visit everify.gov to learn more.