Office Services Coordinator at Solugenix Corp

Office Services Coordinator
Irvine, CA (Onsite)
6-Month Contract
Job ID 25-09398

Solugenix is assisting a client, a prestigious and large investment management company in their search for an Office Services Coordinator. This is a 6-month contract opportunity based out of Irvine, CA (Onsite).

This position within Office Services provides site leadership and manages site hospitality services (e.g., visitor coordination, meetings, catering support etc.) and operations (facilities maintenance, moves, health and safety, physical security etc.) while working under minimal direction. Office Services mission is to provide business-driven support to our site that is cost-effective, innovative, flexible, and responsive to change. Office Services Associates are stewards of the client's physical environment and providers of premium support services to the client's business units, core values, and culture.

Qualifications:

• You are an experienced customer-centric front-of-house/hospitality/concierge professional with excellent communication and interpersonal skills.
• You have the ability to work at both strategic and operation levels with attention to detail.
• You can bring innovation and creativity to deliver best in class client experience. Candidates should be able to demonstrate where they have added client experience value in previous employment.
• You can demonstrate the ability to coordinate work among external third parties and internal functions.
• You can demonstrate an initiative by identifying issues and recommending innovative solutions.
• You can demonstrate sound judgment in resolving matters of moderate complexity.
• You can demonstrate the ability to collaborate and develop/maintain working relationships inside and outside the client for effective completion of business objectives.
• You can demonstrate the ability to lead projects autonomously.

• You have strong computer skills.
• Microsoft Office proficiency required.
• Experience with PowerBI is preferred but not required.
• Experience with Ariba is preferred but not required.

• Customer-Centric: Strong customer service orientation. With a deep understanding and commitment to delivering exceptional client service.
• Communication: Excellent in written and verbal communication and interpersonal skills to interact effectively with clients, visitors, and stakeholders.
• Adaptability: Ability to adapt to changing client needs and operational requirements.
• Flexibility: Ability to multi-task, project manage and stay organized.
• Data Analysis: Utilize data and feedback to identify issues/trends and makes.

• Client Experience: Daily operational support for the site, which includes visitor services, meeting setups, supply management, office supply management, and timely responsiveness to customer requests to ensure that all associates and visitors receive an exceptional client experience.
• Industry Insight and Cross-Site Collaboration: Stays current with industry trends and understands how external factors may impact our business. Builds relationships and works collaboratively with cross-site Office Services Subject Matter Experts in other assigned areas.
• Client Satisfaction & Conflict Resolution: Develop and maintain professional relationships with internal and external clients to monitor client feedback and satisfaction levels, proactively addressing any concerns or issues to maintain high levels of client satisfaction. Proactively engages with key internal customers to develop constructive relationships.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $34.49/hour to $34.49/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client
Our client is an American financial services company. It ranks among the world's oldest and largest investment management organizations. They have offices globally.

About Solugenix
Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge.
Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated our financial client focused on your success in today's fast-evolving digital world.