Office Services Clerk - Davis Polk & Wardwell LLP

Position Summary:

The Office Services Clerk assists the Assistant Manager, with all aspects of office facilities and general office services.

Essential Duties and Responsibilities:

Typical responsibilities include, but are not limited to, the following:

Deliver, sort and collect mail

Deal with internal and external telephone and e-mail enquiries relating to office issues

Internal office delivery of stationery and other items

Monitor email to ensure all requests are actioned in a timely manner

Perform general office maintenance, service requests, and repairs

Photocopy, scan and bind documents

Coordinate courier services

Coordinate facilities requests and work orders

Prepare offices for visitors

Conference room services, maintenance and inventory

Kitchen and pantry services, maintenance and inventory

Food pick-up and delivery for office lunches and meetings

Set-up and clean up after catered office lunches

Supply room stocking and inventory; keep Office Services Coordinator apprised of supply items to be ordered

Assist facilities with office moves, transfers, new hires and departures

Assist Copy Center with copy projects, processing copy jobs, binding documents and stocking copy center with requisite products

Assist with Reception coverage

Qualifications/Position Requirements:

Ability to manage a varied workload and meet deadlines

Must be punctual and reliable

Proficient in Outlook and other applications as required

Strong customer service skills

Strong interpersonal skills

Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude

Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff

Good written and verbal communication skills

Ensure confidentiality of all the Firm’s and client's documentation and information

Education and/or Experience:

High School degree or equivalent education and work experience preferred

Experience with customer or client services a plus

Compensation:

The expected base salary for this position ranges from $65,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.