Office Operations Manager - Galvanize Therapeutics, Inc.

The Office Operations Manager is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient working environment. This role involves managing office resources, facilities, administrative staff, and office policies, as well as supporting company leadership in creating a productive workplace. The Office Operations Manager will also play a key role in vendor management and implementing office procedures to enhance efficiency.

Office Management:

• Oversee the day-to-day office operations, including managing office supplies, food and beverage program, equipment, and vendor services.
• Ensure the office environment is organized, safe, and well-maintained.
• Handle any facilities-related issues, coordinating with building management and vendors as necessary.

Administrative Support:

• Coordinate meetings, events, and company-wide initiatives to improve office culture and team engagement.
• Support company executives with travel arrangements, and other administrative tasks as required.
• Negotiate contracts and manage relationships with office vendors, including cleaning services, IT providers, and supply vendors.

Policy Development and Compliance:

• Develop and enforce office policies and procedures to ensure compliance with company standards and regulations.
• Maintain health and safety protocols within the office, ensuring compliance with local and national regulations.

Technology and Systems Management:

• Collaborate with IT on computer & equipment allocation, security system controls and alarm system controls.
• Monitor and improve office workflows by identifying areas for improvement and implementing new systems or tools where necessary.

Project Management:

• Lead and coordinate office-related projects, such as office space planning, or moves.
• Work closely with leadership to ensure office operations align with the company’s strategic goals and objectives.

Education and Training: Bachelor’s degree in business administration, operations management, or a related field (preferred). Minimum of 3-5 years of experience in office management, operations, or a similar role

Skills and Experience: Strong organizational and leadership skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and familiarity with office management software. Ability to multitask, prioritize, and work independently in a fast-paced environment. Experience managing vendor relationships and negotiating contracts. Problem-solving mindset and ability to adapt to changing circumstances.

Other: This role is office based with occasional travel to external vendors as needed.