Office Operations Coordinator - Foley & Lardner LLP

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Madison office is currently seeking a Coordinator, Office Operations. The right candidate will be responsible for assisting the Office Administrator (OA) with daily office administration and operations, problem solving, and serving as a resource for attorneys and business professionals.  The Coordinator will work with building management, vendors, and other third party contractors to ensure the office is well-maintained and provides optimal working conditions.  This person will also assist with some HR functions as well as event planning.

• Reconciliation of monthly firm credit card statement
• Creation/management of building access cards
• Reconciliation of monthly parking statements
• Liaising with building management to ensure facility-related issues are addressed in a timely manner
• Assisting with office space planning and work area assignments/moves to ensure that offices are properly set-up and prepared for new hires and internal office moves
• Coordination with Office Services for events, hospitality needs, and other time-sensitive office projects
• Creation of invoice requests and expense reports
• Managing and updating the office intranet page
• Managing and reconciling requests for sports tickets and suites
• Creating operational reports as directed by the OA
• Assist with HR functions including coordinating new hire processes using the office and firms checklists, as well as orientation and training
• Assist with coordination of social, office and community events

• Bachelor’s Degree required
• Minimum of one (1) year of HR related experience and/or one (1) year of general office management experience required 

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents.