Office Operations Assistant - Talent HACS

About Us:

At Talent HACS, we specialize in recruiting top-tier talent for the Home and Commercial Services industry. We are proud to represent a thriving, female-owned organization with over 20 years of experience in the outsourced contact center support sector. Our client is dedicated to exceptional service delivery and fostering an inclusive, vibrant company culture.

As their trusted recruiting partner, we are seeking a highly organized and dynamic Operations Assistant to support their CEO in a fast-paced environment.

With over two decades of experience, our client is dedicated to delivering exceptional service while fostering a vibrant and inclusive company culture. As they continue to grow, they are seeking a dynamic and organized Office Operations Assistant to support their CEO in a fast-paced environment.

Job Description:

We are looking for an energetic, detail-oriented, and highly organized Operations Assistant to support the CEO of a thriving organization. This role is critical to ensuring the CEO's daily tasks are managed efficiently and effectively, enabling their focus on strategic initiatives and business growth. This position also includes responsibilities related to marketing, social media management, and fostering a positive company culture.

If you are a skilled problem-solver with excellent communication skills and a proactive approach, we encourage you to apply!

Key Responsibilities:

• Administrative Support: Manage the CEOs calendar, appointments, and meeting preparation.
• Communication: Serve as a key point of contact for internal and external communications.
• Performance Metrics: Organize and track reports, including KPIs, to support decision-making.
• Team Management: Coordinate schedules, meetings, and project timelines.
• Company Culture Events: Assist with planning and execution of events that enhance workplace morale.
• Personal Tasks: Handle occasional personal errands for the CEO.
• Travel Coordination: Plan and organize travel arrangements, including attending 1-3 trips per year.
• Social Media Management: Oversee the company's brand presence online, including content creation and engagement.
• Training Workshops: Coordinate logistics for training workshops, including materials and communication.

Requirements:

• Bachelors degree in marketing, business, communications, or a related field.
• 3-5 years of recent experience in executive or administrative support.
• Proficiency in G Suite (Docs, Sheets, Slides) and digital marketing tools.
• Exceptional communication, organizational, and project management skills.
• Availability to travel up to 3 times per year.

Preferred Traits:

• Initiative to anticipate needs and resolve challenges proactively.
• Ability to juggle multiple priorities with grace under pressure.
• A creative touch to enhance company culture events and marketing efforts.
• Adaptability to learn new tools and technology quickly.

What We Offer:

• Competitive salary based on experience (Salary ranges is from 50-73k depending on experience)
• Comprehensive health benefits, including dental and vision coverage.
• 401(k) plan with company matching.
• Flexible Spending Account (FSA) for medical and dependent care expenses.
• Generous paid time off, including vacation and sick leave.
• A supportive and collaborative work environment that values your growth.

EEOC Statement:

We are an equal opportunity employer committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.