Office Operations Administrator - Vivax Pros

WHAT MAKES VIVAX PROS ONE OF THE BEST WORKPLACES IN THE NATION? 

• 85% of our leadership team started in an entry level position and worked their way to the top we invest in YOU  
• Lucrative compensation package  
• Regular weekly pay  
• Full benefits (medical, dental, vision)  
• 401(k) with 3% match 
• Opportunities for advancement and leadership - we help you define your career path in the company 
• Dog-friendly work environment 
• Comprehensive training to set you up for success 
• On-site workout facility  
• Opportunities for team activities and events throughout year 

WHAT YOU WILL BE DOING:  

• Personnel activities including tracking employee information, compliance, and benefits programs  
• Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations  
• Onboarding new hires and answering general company process or policy questions 
• Assist with employee transfers and offboarding
• Device and technology management 
• Onboarding new 1099 subcontractors, ensuring all data is accurate and meets current requirements   
• Maintain compliance in multiple areas including employee 401(k)s, health insurance, company and subcontractor insurance (general liability, workers comp), etc.  
• Monitor and complete expense reports, ensuring submission accuracy   
• Work with vendors and respond quickly to vendor questions 
• Fleet management 
• Assist the Shared Services department in special projects; including but not limited to Open Enrollment for Health/Dental Insurance, 401(k), Audits, Referral Program 

COMPENSATION: $60,000 - $65,000 

WHO YOU ARE:  

• Has a minimum of 2 years professional experience  
• Must be Bilingual (Spanish / English) 
• Experience with setting up and managing devices through MDM; specifically iPhones, iPads, laptops and desktop
• Proven track record working with Compliance and Office Administration  
• Proficiency in Google Sheets and/or Excel  
• Excellent written and verbal communication skills 
• A positive, self-driven, welcoming, and team-oriented personality  
• Ability to thrive with minimal supervision 
• Outstanding skills in detail orientation, data entry, organization and follow-through 
• Ability to work with and securely manage sensitive and confidential information  
• Flexible and willing to deal with multiple requests at a time 
• Bachelor’s degree is preferred but not required