Office Manager - Ultimate Staffing Services

The Office Coordinator will play a crucial role in supporting the daily operations of a small branch, ensuring efficient workflow, effective communication, and smooth operations. This individual will report directly to the Operations Manager and assist in various administrative and operational tasks to help the office run efficiently. The ideal candidate will be highly organized, proactive, and able to manage multiple tasks in a fast-paced environment.

Schedule: Monday-Friday, 7:00 AM - 3:30 PM

Salary Range: $58,240 - $62,400

Key Responsibilities:

Administrative Support:

• Provide general administrative support to the branch, including managing correspondence, answering phone calls, scheduling meetings, and organizing office supplies.
• Assist with the preparation and organization of office documents and records.
• Ensure smooth daily operations by addressing any immediate needs or concerns in the office.

Operational Assistance:

• Support the Operations Manager in coordinating day-to-day activities of the branch.
• Help manage the office's logistics, including ordering supplies, maintaining inventory, and coordinating maintenance needs.
• Assist with data entry, reporting, and ensuring systems are updated as needed.

Customer and Client Interaction:

• Assist with client requests and help resolve issues in a timely manner.
• Maintain clear and open communication with staff, clients, and vendors to ensure smooth operations.

Team Support:

• Provide general support to the small team and contribute to a positive office culture.

Qualifications:

• High school diploma or equivalent required; additional administrative or business-related education is a plus.
• Proven experience in office administration or coordination, ideally in a small office setting.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated and able to work independently while supporting team members.

If you are interested apply today, our client is looking to start immediately!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.