Office Manager - Madison Capital Group Holdings LLC

Madison Communities is a trusted leader in residential property management, known for our commitment to quality, service, and community. With a portfolio of beautifully maintained properties, we provide comfortable, well-appointed homes where residents can live, work, and thrive. Our success is built on strong values, exceptional customer service, and the hard work of our talented team. Founded in 2009, we have over 2,000 units complete across six states and fifteen cities with over 4,000 units under construction.

At Madison Communities, we’re more than just a company—we’re a family of passionate individuals dedicated to creating exceptional living experiences for our residents and a thriving workplace for our employees. Joining our team means becoming part of a dynamic and innovative organization where your contributions truly make a difference.

Position Overview:
The Office Manager for Madison Communities in Winter Park, FL plays a pivotal role in ensuring the seamless operation of the community office. This individual will oversee administrative tasks, and administratively support the team and help create a welcoming and efficient environment for visitors and colleagues.

Key Responsibilities:

Administrative Management:

• Manage calendars, schedule meetings, and coordinate travel arrangements for the development team.
• Order and manage office supplies, equipment, and vendor relationships.
• Prepare and submit Concur expenses on behalf of all in-office colleagues, ensuring accuracy and adherence to company policies.
• Ensure adherence to company policies, procedures, and compliance requirements.
• Provide administrative support to the Winter Park team.

• Ensure permitting & document processes are organized, accurately maintained, and scheduled in alignment with project timelines.

• Ensure the office environment is clean, organized, and conducive to productivity.

Qualifications:

Education & Experience:

• • High school diploma required; associate or bachelor’s degree preferred.
  • 1-3 years of office management, administrative, or property management experience.
• Requirements:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in speaking English.
  • Proficiency in Microsoft Office Suite.
  • Customer service-oriented mindset with problem-solving capabilities.
• Personal Attributes:
  • Professional demeanor and ability to handle confidential information.
  • Flexibility to adapt to changing priorities.
  • Collaborative and team-focused attitude.

Work Environment:
This position is based on-site at a Madison Communities Corporate property. This person will work no more than 40 hours per week. This is an on-site role in Winter Park, FL.

Why Join Madison Communities?
At Madison Communities, we’re not just managing properties—we’re building homes, cultivating communities, and shaping the future of residential living. If you’re ready to grow your career with a company that values your skills and invests in your success, we’d love to have you on our team! As an Office Manager, you’ll be at the heart of operations, contributing to the success of our team!