Office Manager - Total Security Solutions

Summary:
This position serves as an operations support specialist who handles multiple areas of administrative tasks within the business. 

Primary Responsibilities: 

• Provides support to accounting and finance, operations, supply chain, human resources and other departments as needed. 
• Enters packing slips and shipping data into an MRP or other systems. 
• Records physical inventory into appropriate systems. 
• Enters purchase orders (PO’s) into their appropriate system. 
• Assists Human Resources with coordinating onboarding schedules for new employees through the scheduling of resource rooms and sending documents to headquarters. 
• Maintains security by following procedures, monitoring visitor log books, creating and issuing visitor badges, as necessary.
• Manages or uses spreadsheets in Microsoft Excel or Google Sheets with a high degree of accuracy and technical understanding. 
• Ordering office supplies and maintaining inventory of critical stock required to operate. 
• Scanning incoming mail and sending to appropriate departments via email daily. 
• First on phones for all incoming calls, security check ins and deliveries. 
• Maintain schedule of training and compliance activities in partnership with HR and Business Unit Leader. 

Competencies:

• Good Communication: Communicate clearly and concisely with internal and external customers at all levels of the organization, using verbal and written distribution channels. 

• Good Organization: Optimizes organizational effectiveness and prioritizes workload, even with multiple interruptions.
• Attitude: Adjusts promptly and calmly to change, works well as part of a team, and remains calm under pressure.  Maintains a collaborative work ethic and commitment to excellence in dealing with internal and external customers.

Required Qualifications:

• Bachelor’s Degree in Business or relevant field preferred 
• Demonstrates administrative and clerical procedures
• Demonstrates knowledge of computers and relevant software applications
• Demonstrates knowledge of customer service principles and practices

Physical Requirements:

• Communicate with others and exchange accurate information.
• Operate a computer and other office machinery or equipment.
• Ability to move about inside the office to access file cabinets or office machinery.

Work Environment:

• This job takes place in both a professional office environment with frequent walks into the manufacturing area.  Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.

Total Security Solutions is an Equal Opportunity Employer with leadership and a culture that support diversity and inclusion.

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