Office Manager - The Contractor Consultants

Washington, PA

About the Job

Elevate Your Career: Join Whalen Exteriors as Our Office Manager!

Job Title: Office Manager

Company Name: Whalen Exteriors

Salary: Competitive, based on experience

Full Job Description

Whalen Exteriors is seeking an experienced Office Manager to oversee essential operational functions and ensure the smooth day-to-day operations of our office. This role is crucial in maintaining financial integrity, performing HR functions, and optimizing administrative processes. The ideal candidate will bring a blend of organizational skills, financial acumen, and HR expertise to support our growing team.

Who we are:

Whalen Exterior is a well-established roofing company located in the Greater Pittsburgh, PA area who is proud to have served the local community for over 40 years. The company recently built a brand new office space and poises a fast-paced work environment with a ton of advancement potential. The culture emphasizes teamwork, dedication, and a supportive environment where employees are valued and appreciated.

Responsibilities include but are not limited to:

Bill Entry and Vendor Payments (AP): Ensure timely and accurate entry of bills and payments to vendors.
Bookkeeping: Maintain accurate financial records, including transaction entries and account reconciliations.
Commission Payouts: Calculate and process commission payments for sales staff.
Data Entry: Manage and update company databases with precise and timely data.
Financial Tracking & Reporting: Monitor and report on financial performance, including budget tracking and variance analysis.
General Liability and Workers Comp Audits: Coordinate and manage audits to ensure compliance with insurance requirements.
Human Resources & Onboarding: Oversee HR functions, including recruitment, onboarding, and employee record maintenance.
Invoicing and Collections (AR): Generate invoices, track receivables, and manage collections to ensure timely payments.
Liaison to Accountant: Work closely with the company's accountant to prepare financial statements and reports.
Office Staff Training: Train and support office staff to ensure efficient and effective performance.
Subcontractor Onboarding & Compliance: Ensure all subcontractors meet compliance requirements and manage their onboarding process.
Subcontractor Payouts: Process and manage payments to subcontractors.

The ideal candidate should possess:

Proven experience in office management, ideally within the construction or related industries.
Familiarity with QuickBooks Online or similar accounting software is preferred.
Strong organizational skills and attention to detail.
Excellent communication skills and ability to multitask effectively.
Proficiency in G-Suite, MS Office Suite, and familiarity with CRM software.

Benefits:

Competitive Wages
Health Insurance Options (Medical, Dental, Vision options)
Retirement Plan w/ Match
Company Uniforms Provided
Paid Vacation Time Off
Career Growth Opportunities
Work Life Balance, Company and Team Events
Continued Training and Certifications

Schedule:

Full Time
Monday to Friday
Overtime Potential
Weekend Potential

Work Location:

Our office is based in New Kensington Township, PA

Join Whalen Exteriors and take on a pivotal role in our team. Apply today to be part of a dynamic and supportive environment where your skills and expertise will be valued and rewarded!

We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.

Source : The Contractor Consultants