Office Manager - Talnt

Key Responsibilities:

• Welcome and assist visitors and clients in-person and over the phone, delivering exceptional customer service.
• Direct phone calls to the correct individuals and promptly relay messages.
• Act as the point of contact for building management, vendors, and office facilities; coordinate fire drills and distribute building-related communications.
• Oversee daily beverage services, including stocking coffee, tea, and snacks in office kitchens.
• Maintain and service multi-function coffee machines; load and unload the dishwasher and hand wash delicate items as needed.
• Remind staff about personal items in the refrigerator and perform weekly cleanouts.
• Regularly inventory, order, and restock office and kitchen supplies.
• Ensure the office remains clean, keep printers/copiers stocked, and dispose of old print jobs.
• Manage lunch orders and deliveries; organize catering and event planning for both in-office and external events.
• Provide a consistent and professional experience for all office visitors.
• Handle conference room scheduling and ensure rooms are set up and cleaned after meetings.
• Maintain and update the office phone list, seating chart, and floor plans.
• Manage keycard access and update vendor contacts and other office-specific databases.
• Coordinate shredding services and manage in-house and off-site filing systems.
• Sort daily mail, receive deliveries, and manage shipping services (FedEx, UPS, USPS, couriers).
• Assist with various projects and provide backup support to the administrative team.

Required Qualifications:

• Bachelors degree with 2-3 years of experience in a corporate or professional environment.
• Previous reception and administrative support experience preferred; professional appearance and demeanor.
• Excellent communication and customer service skills; ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office and willingness to learn new software platforms.
• Strong attention to detail, time management, and organizational skills.
• Ability to lift 10-20 pounds and frequently move around the office.
• Capability to work both independently and collaboratively across different office locations.
• Self-starter with the ability to anticipate office needs and follow through with minimal direction.

Preferred Qualifications:

• Experience managing conference room schedules.
• Familiarity with office inventory management and supply ordering.
• Basic event planning and coordination skills.
• Experience with office security procedures and keycard access systems.
• Previous experience maintaining office databases and filing systems.

• Bonus'
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance