Office Manager, Undergraduate Education - George Mason University
Fairfax, VA
About the Job
Department: Academic Affairs
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of Undergraduate Education, within the Provost's Office, manages undergraduate academic programs that stretch across all colleges and schools at George Mason University. These include university-level curriculum approval, general education (Mason Core), University Studies programs, the Office of Academic Advising, and Mason Impact initiatives that support transformational learning for undergraduate students, including the Office of Student Creative Activities and Research (OSCAR), Office of Community Engagement and Civic Learning (CECiL), and Office of Fellowships. In all of our work, we seek to inspire undergraduate students to become engaged citizens and well-rounded scholars who are prepared to act in a diverse, global world, by creating and sustaining innovative programs that enhance our students' academic experience and contribute to their academic success. We are dedicated to ensuring that students from all backgrounds have equal access to all of our programs.
About the Position:
The Office Manager supports all departments and team members in Undergraduate Education. This role provides administrative and operational support across all areas in Undergraduate Education. Areas of responsibility include: human resources activities, fiscal and budget operations, internal grants administration, technical and telecom coordination, space management, and oversight of day-to-day office activities and needs.
Responsibilities:
Coordinates and oversees office operations and procedures
Classification: Gen Admin Supv 1/Coord 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of Undergraduate Education, within the Provost's Office, manages undergraduate academic programs that stretch across all colleges and schools at George Mason University. These include university-level curriculum approval, general education (Mason Core), University Studies programs, the Office of Academic Advising, and Mason Impact initiatives that support transformational learning for undergraduate students, including the Office of Student Creative Activities and Research (OSCAR), Office of Community Engagement and Civic Learning (CECiL), and Office of Fellowships. In all of our work, we seek to inspire undergraduate students to become engaged citizens and well-rounded scholars who are prepared to act in a diverse, global world, by creating and sustaining innovative programs that enhance our students' academic experience and contribute to their academic success. We are dedicated to ensuring that students from all backgrounds have equal access to all of our programs.
About the Position:
The Office Manager supports all departments and team members in Undergraduate Education. This role provides administrative and operational support across all areas in Undergraduate Education. Areas of responsibility include: human resources activities, fiscal and budget operations, internal grants administration, technical and telecom coordination, space management, and oversight of day-to-day office activities and needs.
Responsibilities:
Coordinates and oversees office operations and procedures
- Coordinates organization and monitoring of files, office equipment, and office supplies;
- Executes purchasing for office equipment and supplies;
- Supervises student worker office assistants;
- Ensures back-up front desk coverage as needed;
- Serves as unit Space Liaison;
- Addresses information technology and telecommunications requests; facilities requests; and
- Requests on other office issues.
- Reconciles departmental funds and orgs on monthly schedule;
- Executes or oversees execution of financial tasks and purchases;
- Serves as financial liaison supporting all units within Undergraduate Education and ensuring adherence to proper procedures and policies;
- Analyzes data, produces reports, and provides financial forecasts for leadership; and
- Collaborates with the Provost Office Budget Team to review financial and budget activity and align with Provost Office processes, practices, and goals.
- Assists in development and distribution of award letters for the programs;
- Opens and closes grants, works with Provost Budget Team (POBA) to ensure funding is moved and budgeted appropriately, and communicates deadlines and balances to campus partners;
- Provides knowledge management, process and tool development, and assistance to financial partners across Mason related to internal grant programs; and
- Assists in data analytics and customizing reports for Undergraduate Education senior leadership.
- Reviews and approves Electronic Personnel Action Forms;
- Submits and approves HR actions including transaction forms, reallocations, and time sheet/supervisor change forms;
- Assists Undergraduate Education with HR activities and helps connect team members to appropriate staff and resources; and
- Collaborates with Provost Office Personnel Management ensuring HR activities align with Provost Office processes, practices, and goals.
- Assists in processing requests from office staff; Serves as backup for purchasing associated with events; and
- Manages storage and use of event equipment (e.g., tents, easels).
Source : George Mason University