OFFICE MANAGER - Bristol Industries LLC

General Description

The Office Manager position is responsible for facilitating the efficient functioning of an office via a wide range of administrative, IT related, financial, and managerial tasks.

Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Roles and Responsibilities:

• Organizes and manages various functions requiring independent judgment and using diplomacy in dealing with staff, clients and vendors.
• Provide support to staff and/or departments in various complex, confidential and administrative duties.
• Manage an effective and productive workplace environment in direct alignment with company policy.
• Oversee departmental/office location expense budget, ensuring on or below targets performance each fiscal year.
• Compile and/or prepare reports as requested by corporate office relating to office function.
• Organize and maintain the office function and layout including maintaining equipment, supplies and any necessary maintenance or repairs.
• Oversea and/or assist in the recruitment of new staff, including on-boarding and necessary training.
• Promote and ensure office safety measures and emergency plans that are in place and in conjunction with company safety policy.
• Make suggestions and provides feedback on efficiency to executive management.
• Liaison with other outside office related agencies, organizations and groups.
• Updated memberships.
• Support office staff, as necessary.
• Travel to assigned "satellite" offices as needed for overall office management functions.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to gather and analyze data, reason logically and creatively, draw conclusions and make appropriate recommendations.
• Ability to prioritize and organize, work well under stress, meet deadlines.
• Ability to be flexible and adapt to constant change.
• Ability to work flexible hours as required to meet deadlines.
• Skilled in interpersonal communicate to assist staff, clients and vendors.

Required Qualification:

• High school diploma or GED is required.
• Minimum of 2 years recent experience in Office Management with Supervisory responsibilities.
• Valid driver's license is required.

Preferred Qualifications:

• Associate degree in business management is preferred.
• Experience with Certified Payroll preferred.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
• Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.
• Position is subject to inside environmental conditions.

Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 10 pounds of force occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits:

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.

Contingency

Continued employment is contingent upon passing security clearance, drug screen, and background check.

Equal Opportunity Employer Statement

Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

As an Alaska-Native owned company, Bristol Industries seek out and hire qualified Alaska Native and other minorities.