Office Manager Role in a Fast-Paced, Rewarding Environment - Confidential C

The Office Manager is responsible for overseeing and coordinating the daily operations of the office, ensuring a smooth and efficient work environment.

This role ensures a well-organized and efficient office environment by overseeing administrative activities, maintaining compliance with workplace safety standards, and assisting with basic financial processes, including bookkeeping, invoice management, and expense tracking.

*This is an onsite position based out of Ceres, CA that will report to the Regional/Onsite General Manager.

Essential Duties and Responsibilities

· Assist with accounts payable and accounts receivable tasks, including processing invoices and payments.

· Serve as the primary point of contact with our contracted IT company regarding password security, onsite phone system, printers, computers and other IT issues.

· Maintain office supplies inventory and coordinate with vendors for procurement.

· Act as the point of contact for workplace safety concerns and coordinate with Sr. HR Generalist and external agencies when required.

· Act as the point of contact for building management and service providers.

· Coordinate with building management for repairs and compliance issues.

· Prepare and distribute internal memos, reports, and presentations as needed.

· Provide comprehensive administrative support, including scheduling appointments, meetings, and events; coordinating travel arrangements; maintaining the filing system; and handling mailing and shipping of packages.

· Ensure the office is clean, organized, and adheres to safety standards.

Competencies

· Excellent verbal and written communication skills for interacting with staff, clients, and vendors.

· Strong ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities.

· Identify issues proactively and develop practical solutions.

· Basic understanding of budgeting, bookkeeping, and financial reporting.

· Meticulous in reviewing documents, maintaining records, and managing supplies.

Qualifications

· Bachelor's degree in Business Administration, or a related field (or equivalent experience) and 2 years of manufacturing experience or 5 years' experience in a manufacturing office manager role.

· Proven experience in office management with exposure to manufacturing ERP systems and basic accounting principles.

· Experience in safety protocol management preferred.

· Proficiency in office software, such as Microsoft Office Suite, Manufacturing ERP systems, Google Workspace, and accounting tools (e.g., QuickBooks).

Physical Requirements

· Ability to lift up to [weight, e.g., 20 lbs.] for office supplies and safety equipment.

· Prolonged periods of sitting, standing, and walking as necessary.