Office Manager/Receptionist at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Global Private Equity firm located in Midtown Manhattan is seeking to hire a Temporary to Permanent Office Manager / Receptionist. The hours are 9am-6pm and this person will be required to be on-site Monday-Friday.
Job Responsibilities
- Answering and screening all calls, greeting guests, and coordinating conference rooms.
- Responsible for handling general inquiries and requests, registering clients and guests with building security,
- Maintaining the reception area and ensuring that conference rooms and kitchen are neat and presentable, assisting with conference call requests, preparing meeting arrangements,
- Work with corporate travel agent to coordinate complex travel arrangements.
- Making sure the office & kitchen supplies are stocked
- The individual will also be assigned to take on administrative projects, such as updating phone lists, putting together presentations, preparing materials for meetings, etc.
- Help manage office calendars, schedule appointments, and arrange meetings.
- Serve as the point of contact for third-party vendors, including IT support, travel management platform, and expense reporting services. Facilitate communication and issue resolution with vendors to ensure smooth processes.
- Work closely with other regional Office Managers to coordinate and assist with company-wide projects, conferences, and meetings. Ensure timely communication and support for cross-regional activities.
- Coordinate the onboarding process for new staff, including preparing documentation, setting up workspaces, and liaising with IT for equipment and access. Manage the offboarding process for departing employees, ensuring proper handover, revocation of access, and return of company equipment.
- Manage incoming and outgoing mail, packages, and deliveries. Ensure timely dispatch and distribution of items.
- Support with the preparation of reports, presentations, and summaries for internal use or client distribution.
- Assist with preparing and verifying expense reports in Concur, ensuring all documentation is accurate and complete. Work with Controller to process payments and enter expenses into the accounting system for proper tracking and reporting.
Qualifications & Requirements
- The ideal candidate must possess excellent communication skills, have a professional appearance, and have a collaborative and teamwork attitude, with a willingness to help out in other areas or to take on additional responsibilities when necessary
- Ability to interact and communicate with other employees, guests, clients, and investors clearly and efficiently via telephone and through email.
- Individual should have the ability to work independently while juggling a moderate degree of multiple and changing priorities.
- The ideal candidate must possess the ability to maintain confidentiality of all sensitive issues and materials,
- Strong work ethic and professional behavior
- A college degree is preferred, along with Proficiency in MS Office, particularly Word, Excel and PowerPoint
Compensation/Benefits:
- 70-90k base DOE plus over time plus bonus
- Medical, dental and vision benefits
- Free lunch
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
70,000 - 90,000 /year